Experience:
1-3 years of experience
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Employment Type:
Full time
Posted:
9/21/2018
Job Category:
Administration
Administrative Assistant
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Job Description

Company Overview

Brookfield Properties Retail Group has an immediate need for an Administrative Assistant at Fashion Place.

Brookfield Properties Retail Group is a retail real estate company headquartered in Chicago, Illinois and owned by affiliates of Brookfield Asset Management. Our regional shopping centers are destinations for retail, lifestyle, dining, entertainment and so much more. Our extensive portfolio of properties spans the nation, encompassing 163 locations across 42 states and representing over 146 million square feet of retail space. All of our properties are strategically located in regional and coastal areas that constitute the "heart" of America.

Our passionate team is comprised of experts across a range of specialties who share a goal of ensuring our properties are continuously evolving and innovating to meet the needs of our communities. Our company culture celebrates collaboration, encourages an entrepreneurial spirit and values diversity. We are very proud to have a team of premier talent who are in it to win it. We invite you to be part of our success story.

Position Overview

The Administrative Assistant composes straightforward written letters & memos as requested by management team. Position will assist in handling inquiries to the mall office such as from the general public, merchants and tenants, maintenance and contractor personnel, security and police personnel and related persons to each of those categories, all day long. Assist with telephone and mail traffic. Under limited supervision, provides general administrative support where needed within the Shopping Center or outside department.

Responsibilities include the following:

* Performs high-level, administrative work, including frequent complex and confidential clerical work organizing, scheduling, coordinating, researching, compiling, exchanging and analyzing information
* Participates in administrative functions such as budgeting or developing spreadsheet tracking reports
* Assists in implementing property activities, internal and external
* Contacts are with executives, managers, other employees and customers mainly to assist with information exchange, problem solving and general requests
* Studies management methods to improve work-flow, simplify reporting procedures, and implement cost reductions
* May provide administrative support to Accounting
* May perform administration/coordination for Specialty Leasing and/or Marketing
* Assists in daily business of managers, which includes general office work, answering phones, greeting guests and word processing, sorting and distributing mail
* Research, prepare and edit reports and presentations
* Reads incoming mail and independently handles or attaches appropriate file/information for recipients
* May direct services, such as maintenance, repair, purchasing and replenishing supplies, mail and files
* Schedules meetings/conference calls and appointments, makes travel arrangements, as needed
* Prepares, maintains and distributes activity and event lists
* May manage/update Insurance Certificates for any/all Tenants and/or vendors
* May operate as management office support person for localized computer software/hardware
* Other duties as assigned

Qualifications

* High School Diploma; Bachelor's Degree preferred
* 2 years of experience in an administrative support role
* Proficiency in Microsoft Word and Excel as well as email
* Highly organized and project oriented
* Excellent business writing and verbal communication skills
* Exemplifies customer service

We are committed to creating a diverse environment and are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment regardless of race, color, religion, gender, gender identity or expression, genetic information, marital status, sexual orientation, national origin, disability, age, veteran status, or any other characteristic protected by federal, state, or local law

#LI-PV1

About General Growth Properties, Inc.

General Growth Properties, Inc. (GGP) is a self-managed real estate investment trust (REIT). The Company has ownership interest in, or management responsibility for, over 200 regional shopping malls in 43 states, as well as ownership in master planned communities and commercial office buildings. GGP?s business is focused in two main areas: Retail and Other, which includes the operation, development and management of retail and other rental property, primarily shopping centers and Master Planned Communities, which includes the development and sale of land, primarily in large-scale, long-term community development projects in and around Columbia, Maryland; Summerlin, Nevada, and Houston, Texas and its one residential condominium project located in Natick (Boston), Massachusetts. All of its business is conducted through GGP Limited Partnership (the Operating Partnership or GGPLP).

This company profile was created by AfterCollege and is about General Growth Properties, Inc.. This page is not endorsed by or affiliated with General Growth Properties, Inc.. For questions regarding company profiles, please email: care@aftercollege.com.