Experience:
5+ years of experience
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Employment Type:
Full time
Posted:
1/6/2018
Job Category:
Administration
Executive Assistant - GE Additive
(This job is no longer available)
General Electric (GE) | Woburn, MA
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Job Description

Desired Characteristics

Ability to work well in a global team environment

Experience working in a start-up organization

Experience working in a large, established organization

Experience supporting executives in additive industry

Strong communication & organizational skills and exceptional attention to detail and accuracy

Proficiency in web based tools & Microsoft Office Suite

Why join one great company when you can join many? We are more than 280,000 people with jobs that range from biochemist to finance specialist to wind energy engineer. We're passionate about making life better with new ideas and technologies. We're diverse, supporting our communities in more than 140 countries. Experience personal growth and competency development as part of the GE team. Around the world, we are helping build the healthcare, transportation and aviation of the new century.

At GE Aviation, we are imagination at work. Whether we're manufacturing components for our GEnx engines or driving innovation in fuel and noise reduction, the GE Aviation teams are dedicated to turning imaginative ideas into advances in aviation that solve some of the world's toughest problems. Join us and you'll find yourself in a dynamic environment where our ongoing, substantial investment in research and development keeps us moving forward and looking ahead. Here you'll work collaboratively and across functions with the highest caliber talent, utilizing cutting-edge technology and processes. Whether it's the next generation of ecomagination products or the future of aircraft engines, we've got the state-of-the-art resources to make those innovations a reality. If you're passionate about aviation and looking for a career rich with challenges and unlimited opportunities for growth and advancement, then join GE in reengineering the sky through aviation innovations that will impact the globe for generations to come.

To stay connected with exciting news and the latest job opportunities from GE businesses, follow us on twitter: @geconnections

Postal Code

01801-1057

Role Summary/Purpose

The Executive Assistant will proactively coordinate multiple executives' calendars, which are comprised of heavy meeting schedules and extensive travel. In addition, this role will provide overall office management and administrative support for the GE Additive Sales Executive. This is an exciting opportunity for someone who is self motivated & comfortable using technology & operating at senior levels in an organization.

Essential Responsibilities

In addition you will :

Identifying conflicts and resolving promptly

Making complex travel arrangements and coordinating itineraries, including: domestic / international and required Visas

Maintaining reconciliation of AMEX expenses as required in accordance with GE guidelines using Concur

Providing diverse and advanced administrative duties for executives and provide support to the staff on an as needed basis - including creating presentations, documents, spreadsheets as needed

Coordinating, developing, and implementing team activities and meetings

Providing discrete and confidential coordination of sensitive company information

Preparing correspondence, invoices, distribution lists and other documents as requested and maintain files, both electronic and hard copy, using PowerPoint, Word, Excel; as well as, web tools such as Skype

Knowledge of various technology tools, (e.g. iPhone)

Ability to prioritize and anticipate needs

Ability to maintain confidentiality of highly sensitive information

Ability to deal with ambiguity and handle stressful and difficult situations with composure

Ability to balance workload under short deadlines and changing priorities in a fast-paced environment

Providing overall office management and administrative duties such as phone coverage, call screening and correspondence

Anticipating needs and accomplishes responsibilities without direction

Manage multiple projects and priorities and initiating follow up to ensure timely achievement of commitments

Other tasks include conducting research, faxing, photocopying and mailing

Qualifications/Requirements

Bachelor's degree from an accredited university or college (or a high school diploma / GED with a minimum of 4 years of experience in an administrator role)

Minimum of 6 years of experience in an administrative role (including experience supporting executive level clientele)

ELIGIBILITY REQUIREMENTS :

Ability and willingness to work a flexible schedule as required - including potential overtime

Ability to interpret administrative and operating policies and procedures for employees

About Us

GE is the world's Digital Industrial Company, transforming industry with software-defined machines and solutions that are connected, responsive and predictive. Through our people, leadership development, services, technology and scale, GE delivers better outcomes for global customers by speaking the language of industry.

Start your career on the right path. Join our results-oriented team at GE Aviation today!

GE offers a great work environment, professional development, challenging careers, and competitive compensation. GE is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

About General Electric (GE)

At GE Appliances, we are imagination at work.  GE Appliances’ vision is to be recognized as the leading brand for performance and efficiency, and as a team, we are committed to delivering an outstanding ownership experience for our customers. Join us and be part of that journey.