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Employment Type:
Full time
Job Category:
Camp Office Administrative Specialist (Summer Only)
(This job is no longer available)
ESF Summer Camps | Moorestown, NJ
Grad Date

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Job Description

Position Summary

An Administrative Specialist is responsible for providing administrative support to the Site Director as well as to the camp as a whole including general clerical, receptionist, and project-based work. They serve as a liaison between the camp and ESF families assisting with enrollment, admissions, camp life, and camp operations.

Position Objective/Purpose

We are seeking motivated Team members who believe deeply in the organization's mission and who display a record of achievement in effective office management, building positive relationships and projecting a professional company image through all interactions with camp families, Team Members and ESF Executives.

Essential Job ResponsibilitiesServe as a liaison between the camp and ESF families on the phone or in personAssist families with enrollment, admissions, camp life, and camp operationsCollect and post payments; record data for billingUpdate camper records and record information in camper databaseAnswer telephones and transfer to appropriate Team membersOpen, sort and distribute incoming correspondence, including mail, faxes and emailPerform general clerical duties that include, but are not limited to, bookkeeping, copying, faxing, mailing and filingHelp to ensure that camp office is clean, organized, and well-maintainedInventory and order office suppliesWork effectively with co-workers and collaborate on various responsibilitiesFollow the ESF Code and maintain the ESF Look at all timesHave funOther responsibilities as assignedExhibit ESF Core Values at all times and to adhere to all company policies

Position Competencies for SuccessUnderstand and support the mission of the organizationThe ability to work effectively with others in all levels of the organization in a professional mannerPositive attitudeCommitment to producing consistent, high-quality workExcellent judgment, ability to identify problems and works quickly to find solutionsAbility to multi-task in a fast paced environmentPatient, caring and creativeFlexible, adaptive and a Team playerDesire to make a difference in the life of a childExperience RequirementsAt least 1 year work experience in related fieldEducation RequirementsBachelor's degreeOther Skill RequirementsOutstanding communication skills which include the ability to use clear, concise and grammatically correct written and oral language in all aspects of professional interaction with campers, their families, peers, leadership team and the larger communityBasic accounting skills with a high degree of accuracyKnowledge of Microsoft OfficeReporting RelationshipsReports directly to and takes direction from the Site Director.Working Conditions and Physical RequirementsAbility to push/pull, lift and carry a minimum of 35lbsAbility to respond to emergency situations which may require running (up to 1 mile in some cases) and climbing stairsGood physical condition which enables candidate to execute all responsibilities associated with this position

ESF, Inc. is an Equal Opportunity/Affirmative Action Employer. All candidates who meet the qualifications are encouraged to apply!


About ESF Summer Camps

For 25 years, ESF has been providing top-notch camp experiences for tens of thousands of children. This fall, the Executive Team broadened its horizons to extend that one-of-a-kind camp experience to families, in the hopes that they could share in the camp experience together. On October 21st, ESF Executive Team members and several all-star summer Team members welcomed the Young Presidents Organization to The Episcopal Academy in Devon for an unforgettable day of fun. The Young Presidents Organization (YPO) is a prestigious international group comprised of company leaders from a wide range of industries. YPO selected ESF Summer Camps to produce a parent/child camp for one day. ESF has previously run pilot programs for family retreat days that spanned a week, but until this had never attempted to create the camp experience in one day. With that challenge in mind, ESF set out to defy its own expectations! Parents and children began their day with a trademark Morning Assembly, complete with music and cheers. Counselors were introduced to the crowd and led their groups through a day of exciting activities. Both parents and children became campers as they climbed the high and low ropes courses, painted pumpkins, ran an oooey gooey science lab, participated in field day and sports activities, and were treated to an exciting wildlife presentation complete with a hawk, an owl, and a skunk! Also joining the Team was Lt. General Martin Steele, who conducted a parents only discussion. The day concluded with a 70's-tastic awards ceremony, in which each group won a plaque for exhibiting such qualities as Teamwork, Leadership, and Respect. Amid pumpkins, sunshine, and blue skies, ESF delivered an unforgettable day of camp for over 40 families. According to the organization, ESF executed the highest rated event in the history of YPO-sponsored events. Family evaluations reflected the high level of satisfaction: "There is nothing better than spending quality time with your family in a relaxed environment!"