3-5 years of experience
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Employment Type:
Full time
Job Category:
Information Services
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Facilities Coordinator - Contract to Hire
Enclipse Corp. | Englewood, Colorado
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Job Description

Facilities Coordinator


Coordinates needs of department managers regarding office space, move dates, furniture, equipment, telephone/data equipment and post move adjustments; manages multiple planned and unexpected renovation projects and moves for leased and/or owned regional office buildings for a region, multiple service areas/sites or campuses or provides technical support for moves and renovation projects.

Major Responsibilities:

  • Directly and independently manages small, medium and large scale move projects. Develops space plans.

  • Conducts walk-through with vendors, staff to determine scope of work.

  • Assists in organization and prioritization of work to meet project timelines.

  • Provides technical support by establishing timeframes and prioritizing assigned projects, partnering with Capital Project PM's in support of renovation and capital project activities.

  • Interacts with FM's on building management and maintenance activities.

  • Supports the scoping, design and progress of projects through completion.

  • Allocates space and tracks space utilization on monthly basis and inputs change data via standard change control and space inventory process using a combination of manual and automated technology tools. May direct other staff assisting with data tracking and reporting.

  • Receives and independently coordinates requests for office space, move dates furniture, equipment, telephone/data equipment, post move adjustments and building maintenance.

  • Coordinates employee adds and changes, collectively known as Moves/Adds/Changes (MAC).

  • Directly coordinates with internal and external vendors to deliver multi-disciplinary services including but not limited to emergency response teams, parking, security access, conferencing, signage, recycling, furniture, office equipment and beverage.

  • Provides technical support by establishing time frames and prioritizing assigned projects, partnering with Capital Project PM's in support of renovation and capital project activities and interacting with FM's on building management and maintenance activities. Supports the scoping, design, and progress of projects through completion.

  • Ensures activities meet expectations, utilizing project management techniques and tools to independently resolve scheduling issues and advises management of resolutions.

  • Interfaces with internal employees across multiple organizations and external parties as a liaison for the department/function.

  • Provide facility reports to various groups (equipment planners, property management, capital project managers).

  • Coordinate process for damage resolution, claims.

  • Processing vendor invoices and approving billings.


  • Prefer full scale facilities background with understanding of facilities budget, pricing, vendors, and organizational skills.

  • Coordinating supplies, building deliveries, vendor management.

  • Coordinating internal/external vendors (deliveries, recycling, security team).

  • Bachelor's degree required.

  • Minimum three (3) years of experience specifically in property management or facility operations including space planning and project management experience managing move/relocation projects.

  • Ability to acquire and use In-depth knowledge of internal policies, practices, practices, business principles, theories, concepts, and systems.

  • Ability to exercise independent judgment; relies on experience, knowledge, skills and abilities to make sound decisions.

  • Strong negotiating, influencing, and project management skills.

  • Knowledge of Microsoft Office suite Word, Visio, Excel, PowerPoint).

  • Customer facing knowledge and skills.

  • Must be able to work in a Labor/Management Partnership environment.


Applicants must be eligible to work in the specified location

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