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Project Coordinator - Contract to Hire
Enclipse Corp. | Oakland, California
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Job Description

Project Coordinator


  • Responsible for providing analytical and specialized administrative support for a specific functional area (HR, Finance, Communications, Facilities, etc.) involving complex details and highly advanced, independent administrative duties of substantial variety generally involving work that consist of a critical or confidential nature.

  • Provides research, analysis and reporting tasks.

  • Collaborates with staff within and outside the department at all organizational levels to gather information and prepare reports.

  • May serve as a resource to others and may orient, train, assign and check the work of other administrative and clerical staff.

  • Provides technical and administrative support to project manager(s).

  • Formats documentation, including creation of templates and Shell files.

  • Creates Adobe files and CDs as necessary.

  • Uses variety of software tools sufficiently to support all aspects of the project.

  • Responsible for final assembly and quality of printed materials.

  • Assists with logistics for arranging off-site and department meetings.

  • Assists in maintenance of libraries, databases and graphic management logs.

  • Assists with development of general graphic designs to enhance technical documents.

Top Daily Responsibilities:

  • Independently develops/manages complex narrative and quantitative reports to meet informational requirements of management and external agencies and organizations for critical financial, departmental or operational analyses.

  • Researches and collects complex information needed to complete project milestones and/or reports.

  • Identifies requirements for end-user systems applications, and designs and implements systems and processes to allow access to data and to safeguard data integrity.

  • Ensures activities meet expectations, utilizing project management techniques and tools to independently resolve scheduling issues and advises management of resolutions.

  • Creates monthly project financial reports in response to business needs; consolidates and analyzes results to provide variance analyses and performance metrics.

  • Participates in various complex special projects and provides analytical back-up support.

  • Interfaces with employees across multiple organizations and external parties as a liaison for the department/function.

  • Provides complex administrative and project support to management using advanced MS Office skills (Word, Excel, MS Project, and/or PowerPoint).


  • BA/BS degree required

  • Minimum 3 years of experience required

  • Expert knowledge of MS Word, Project, Excel, PowerPoint and Visio

  • Advanced knowledge of Excel.

  • Ability to acquire and use in-depth knowledge of internal policies, practices, business principles, theories, concepts, and systems.

  • Ability to apply advanced business theories/concepts to accomplish significant department projects and/or initiatives.

  • Uses quantitative and analytical skills to create reports.

  • Ability to manage projects.

  • Ability to resolve problems without delay and/or to seek managerial intervention and operate under stressful, time-sensitive deadlines.

  • Excellent customer service and oral and written communication skills.

  • Ability to exercise independent judgment using experience, knowledge, skills and abilities to make sound decisions.


Applicants must be eligible to work in the specified location

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