Not specified
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Employment Type:
Full time
Job Category:
Health Care Provider
Recordable Document Examiner/Indexer I/II
El Dorado County | South Lake Tahoe, California
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Job Description

County of El Dorado Recordable Document Examiner/Indexer I/II Monthly Salary: $2,679 ~ $3,581 


Under general supervision, receives, reviews and classifies a variety of legal and other documents; determines document type, proper recording codes and relevant information to be recorded and indexed; performs responsible office support duties adhering to legal codes and legal recording requirements; and key enters data into a permanent document index.

Examples of Essential Functions:

• Receives, examines, and classifies a wide variety of legal documents, including, but not limited to land-related documents, marriage, birth, death and other vital statistics, liens and releases, and abstracts of judgments; ensures adherence to legal codes and recording requirements.

• Examines legal documents for sufficiency of information, jurisdiction and appropriateness of recording; returns documents that may not be recorded, noting discrepancies and reasons for rejection, in person or by mail.

• Computes and accepts payments of fees; issues receipts; accounts for monies received on a daily basis by balancing against records of receipts.

• Operates specialized department computer system entering information from recorded documents into permanent indexes by major categories, such as dates, fees, taxes, document numbers, names, places, or addresses.

• Processes documents from outside sources via an Electronic Recording System.

• Provides customer service to the public over the counter and by telephone regarding document recording procedures and requirements.

• Verifies files by comparing with original source documents; totals and checks balances on documents with control columns.

• Corrects errors in indexed information during verification; amends and updates databases as required.

• Produces specified reports on a daily or periodic basis from departmental mainframe computer applications.

• Organizes own work, sets priorities and ensures that critical deadlines are met.

• Operates standard office equipment such as a typewriter, word processor, computer terminal, copier, scanner or FAX machine, calculator and telephone.

• Organizes and maintains various files; purges files as required; maintains tickler files and follows up as necessary.

• Performs marriage ceremonies.

• Attendance and punctuality that is observant of scheduled hours.

• Performs other duties as assigned.

Exceptional Benefits Package 

Equal Opportunity Employer


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