Experience:
5+ years of experience
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Employment Type:
Full time
Posted:
10/17/2018
Job Category:
Administration
Administrative Associate to the President
(This job is no longer available)
Eastern Michigan University | Ypsilanti, MI
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Job Description

General Summary

Provide administrative oversight and management for all operational activities, special projects and event planning in the Office of the President.

Principal Duties and Responsibilities

Exercising confidentiality and discretion, provide leadership and coordination for special assignments, planning initiatives, and projects, including making recommendations regarding policy and personnel matters.

Conduct research and other special projects on behalf of the President and Chief of Staff.

Receive, review, and refer/resolve where possible complaints addressed to the Office of the President from employees, students, and external individuals.

Serve as liaison to the Board of Regents' Office, including interacting directly with Regents on behalf of the President.

Manage and facilitate the routine updating of the office website.

Serve as a liaison to commissions that report to the President, including the Women's Commission and Commission on Diversity and Inclusion.

Provide leadership and coordination for special events at University House, including reviewing requests for use of the House, managing RSVP lists, catering, assigning staff, decorating, etc.

Manage University House facility (non-event) operations, including supervising Facilities & Security as needed.

Manage Emu House (the University's guest residence) facility operations, including supervising Facilities & Security as needed and managing the facility budget, as well as coordinating guest visits, including marketing use of the House, and reviewing and approving requests for use of the House.

Oversee Commencement activities related to the Office of the President, including coordinating logistics for the speaker(s) and inviting platform participants.

Manage all aspects of the President's calendar and travel, including exercising discretion on which appointments to accept, decline, and adjust.

Oversee the budget of the Office of the President, including paying bills, reconciling accounts and negotiating payment rates with vendors when applicable.

Manage Concur for the office, including preparing the President's Concur submissions and reviewing Concur reports from individuals whose submissions require the President's approval.

Collaborate with the Chief of Staff to prepare materials and public comments for the President's meetings and public events.

Support the President with donor relations, including direct contact with donors, scheduling appointments with donors, and following up on donor requests.

Provide management support for executive-level searches, including working with the search consultants, providing administrative support, managing technology, etc.

Prepare correspondence on behalf of the President and provide administrative support to the Executive Council.

Interview, hire and supervise student employees, front desk staff and Presidential Ambassadors in the President's Office.

Provide leadership and coordination for special assignments, planning initiatives, administrative matters, and projects for other divisions as assigned.

Provide administrative support to other University administrators as required.

Perform related Departmental duties as required.

Qualifications

Knowledge of business operations and administration, typically acquired through the completion of a Bachelor's degree in a related area, or any equivalent combination of training and experience is necessary.

Five years of experience managing and providing direct support for a high-level executive is required. Well-developed skills in the areas of: professionalism, communication, planning, organization, reasoning and problem-solving is required.

Excellent personal computing skills to utilize Microsoft Word, PowerPoint, and Excel spreadsheet applications as well as ability to establish and maintain electronic and paper file management is required.

Knowledge of University and departmental policies, procedures and regulations is desirable.

Supplemental Information

ECLASS: AP

GRADE: CDEA2

The work is performed in a high paced, professional office setting. Desire an individual who displays flexibility and cooperation in work schedule. Punctuality and commitment to a "team" atmosphere is essential to meet the needs of the office and office staff as a whole.

Salary Range: $58,000 to $65,000

About Eastern Michigan University

Eastern Michigan University serves 23,000 students and has been named by US News & World Report as one of the most diverse public institutions in the Midwest. It is located in a culturally diverse and intellectually stimulating community near Detroit and Ann Arbor metropolitan areas. To apply for this position, please send a letter of application, curriculum vitae, and contact information of three references to: Posting #APAA0809, 202 Boone Hall, Eastern Michigan University, Ypsilanti, MI 48197. Review of applications will begin immediately, with a final submission deadline of February 18, 2008.