Experience:
1-3 years of experience
Concerned about your lack of experience? Learn More...
Employment Type:
Part time
Posted:
12/13/2017
Job Category:
Social Service
Program Support Assistant
(This job is no longer available)
Department Of Veterans Affairs | Indianapolis, IN
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Job Description

PROGRAM SUPPORT ASSISTANT

Indianapolis, IN

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Overview

This position is located in the Psychiatry Service.

The incumbent of this position serves as the administrative support assistant to the Chief, Business Manager, and the Chief Nurse for the psychiatry and Mental Health Service at the Richard L. Roudebush VA Medical Center, Indianapolis, IN. IN addition, the incumbent supports the needs of Psychiatry and Mental health administrative staff.

Maintains records of time and attendance for clinical and administrative staff that may serve full-time, part-time, and intermittent. Part-time and intermittent clinical staff time is complicated with significant variance in policy and frequently changing individual scheduling. The timekeeping function is subject to stringent regulation and inspection. Also maintains part-time service agreements with designated staff per VA regulations. Coordinates audits of part time provider with Chief of Staff Office by ensuring service is in compliance with the Part-Time Provider

Assists with the credentialing and privileging process of providers by obtaining necessary information. Facilitates approval of packet by obtaining service chief's signature as expediently as possible. Also assists with annual proficiencies review by obtaining information.

PLEASE NOTE: YOU MUST SUBMIT A COPY OF YOUR SF 50 SHOWING YOUR CURRENT STATUS, AND ALSO YOUR HIGHEST GRADE TO BE ELIGIBLE FOR THIS ANNOUNCEMENT.

Work schedule: 8am-430pm Mon-Friday

Compressed/Flexible Schedule: Not applicable

Telework: Not applicable

Virtual: This not a virtual position.

Position Description Title/PD#: PROGRAM SUPPORT ASSISTANT/ PD # 4759-0

Relocation/Recruitment Incentives: Not applicable

Financial Disclosure Report: Not required

$36,862

$47,925

Job Details

Application Open Date

12/11/2017

Application Close Date

12/26/2017

Organization

Veterans Affairs, Veterans Health Administration

Who May Apply

Agency Employees Only - Appearing on USAJOBS

Status

Full-Time

* More About VA
* Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.

The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified (have a final rating of 85 or more) for this vacancy. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

This job opportunity announcement may be used to fill additional vacancies.

Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.

For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.

If you are unable to apply online view the following link for information regarding an Alternate Application.


* Qualifications
* To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 12/26/2017.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-06 position you must have served 52 weeks at the GS-05. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience and/or education as described below:

* Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Collecting, compiling, distributing and/or tracking statistical information; maintaining records and information necessary program maintenance, maintaining accurate monthly updates; maintaining tracking logs, actions items, managing administrative suspense items and transaction records; use of a variety of graphical, spreadsheet, and database software packages to locate and assemble information for various standard and specialty reports; organizing the flow of clerical processes; coordinating and completed meeting minutes; entering requests for personnel actions; developing, implementing, and training subordinate secretarial staff of new systems or administrative processes to meet needs; providing telephone and in-person receptionist services screening all calls and visitors, answering most questions on established policy or routine matters; receiving and controlling incoming correspondences; reviewing all formal outgoing correspondences for proper format, grammar and punctuation; and providing timely and courteous service to external and internal customers. OR,
* Education: No substitute of education.

You will be rated on the following Competencies for this position:

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.


* Benefits


* How To Apply
* All applicants are encouraged to apply online. To apply for this position, you must complete the questionnaire and submit the documentation specified in the Required Documents section below. The complete application package must be submitted by 11:59 PM (ET) on 12/26/2017 to receive consideration. To preview the questionnaire click https://apply.usastaffing.gov/ViewQuestionnaire/10092255.
* To begin, click Apply Online to create a USA JOBS account or log in to your existing account. Follow the prompts to select your USA JOBS resume and/or other supporting documents and complete the occupational questionnaire.
* Click Submit My Answers to submit your application package.

NOTE: It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date.

To verify your application is complete, log into your USA JOBS account, https://my.usajobs.gov/Account/Login, select the Application Status link and then select the more information link for this position. The Application page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process. To return to an incomplete application, log into your USA JOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USA JOBS account or your application will be incomplete.


* Additional Details
* Series: 0303-Miscellaneous Clerk And Assistant

Job Pay Type: Per Year

Job Openings:

Job Position: MP-583-18-RB-10092255-BU

This position is located in the Psychiatry Service.

The incumbent of this position serves as the administrative support assistant to the Chief, Business Manager, and the Chief Nurse for the psychiatry and Mental Health Service at the Richard L. Roudebush VA Medical Center, Indianapolis, IN. IN addition, the incumbent supports the needs of Psychiatry and Mental health administrative staff.

Maintains records of time and attendance for clinical and administrative staff that may serve full-time, part-time, and intermittent. Part-time and intermittent clinical staff time is complicated with significant variance in policy and frequently changing individual scheduling. The timekeeping function is subject to stringent regulation and inspection. Also maintains part-time service agreements with designated staff per VA regulations. Coordinates audits of part time provider with Chief of Staff Office by ensuring service is in compliance with the Part-Time Provider

Assists with the credentialing and privileging process of providers by obtaining necessary information. Facilitates approval of packet by obtaining service chief's signature as expediently as possible. Also assists with annual proficiencies review by obtaining information.

PLEASE NOTE: YOU MUST SUBMIT A COPY OF YOUR SF 50 SHOWING YOUR CURRENT STATUS, AND ALSO YOUR HIGHEST GRADE TO BE ELIGIBLE FOR THIS ANNOUNCEMENT.

Work schedule: 8am-430pm Mon-Friday

Compressed/Flexible Schedule: Not applicable

Telework: Not applicable

Virtual: This not a virtual position.

Position Description Title/PD#: PROGRAM SUPPORT ASSISTANT/ PD # 4759-0

Relocation/Recruitment Incentives: Not applicable

Financial Disclosure Report: Not required





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VA Mental Health Hiring Initiative

Help our Veterans reclaim peace of mind. Psychiatry, skip linksPsychology, Social Work, Psychiatric Nursing, Licensed Professional Counselors, Marriage and Family Therapists, Homeless Program Office Careers and more mental health opportunities are available Nationwide.

About Department Of Veterans Affairs

Company Description

Department of Veterans Affairs (VA) is the nation’s largest, most technologically advanced integrated health care system. We are responsible for providing care to more than 7.9 million Veterans and their family members, from those who served in World War II to those currently returning from Iraq and Afghanistan. Meeting the needs of these individuals requires the efforts of nearly 250,000 full-time employees and 90,000 health professional trainees working at more than 1,400 sites of care across the nation, all committed to providing our nation’s Veterans with the high-quality health care that they deserve.

Company History

For centuries, the tradition of providing care for the warrior has been a prominent feature of Native American culture. Serving those who served is also at the heart of VA’s mission, which makes Native Americans the ideal candidates for health care positions at VA. For Native American health care professionals at VA, a career caring for our nation’s Veterans is more than a job; it’s an extension of their heritage.

That’s why we are actively seeking Native American doctors, nurses, pharmacists and other allied health practitioners to help us achieve our mission of providing high-quality care to our nation’s Veterans. By incorporating their proud heritage with medicine, Native American health care professionals can make a positive impact not only on the lives of Native American Veterans but all Veterans.

Working Here

A career at VA allows employees to have unmatched control over their lives and career paths while performing a job that’s truly worthwhile. At VA, we take care of our employees as well as we take care of our Veterans. In return for their dedication to providing Veterans with exceptional patient care, they receive competitive salaries, superior benefits, flexible schedules and one of the most comprehensive education support programs in the nation. Our Veterans deserve only the best, and we take great pride in attracting and maintaining a superior workforce capable of providing the exceptional patient care for which we are known.