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Employment Type:
Part time
Posted:
10/11/2019
Job Category:
Other
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Department Analyst English & Bilingual (English/Spanish)
County of Sonoma | Larkfield, California
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Job Description

 

The Department of Health Services and Independent Office of Law Enforcement Review and Outreach are seeking experienced and dedicated professionals to serve as Department Analysts!

Starting salary up to $40.47/hour ($84,465/year), a cash allowance of $600/month, and a competitive total compensation package! Plus, an additional $1.15/hour for bilingual positions.

The ideal candidates for these positions will possess:
  • Significant experience in one or more of the following areas: safety, human resource practices, contracts, and/or project management
  • A demonstrated ability to craft a variety of written communications (e.g. reports, correspondence, presentations, etc.) to convey awareness and/or technical information effectively and persuasively
  • A proven track record of effective leadership and support and experience working on diverse projects as a project lead
  • Experience working on quality improvement initiatives
  • The ability to use sound judgment and a business approach to problem-solving, research, and comparative analysis to identify best practice operations and improve business workflow
Department of Health Services (DHS) – Department Analyst
 
The position will provide key administrative support to the Administrative Services Officer II and the Public Health Division by coordinating programs and projects and being responsible for:
  • Supporting the Department's safety initiatives and develop the Division's specific safety programs.
  • Leading coordination of the Division Safety Team and act as the primary liaison for the Department Safety Committee
  • Making administrative decisions to ensure that facilities and building maintenance issues are resolved
  • Coordinating Public Health communication activities, including calendar and website content updates
  • Providing research, planning, and lead work for the Public Health Division's quality improvement projects as well as identifying and developing operational efficiencies
  • Working on key initiatives, specifically Strategic Plan implementation, Board Safety Net Priority and other ad-hoc projects as needed
  • Researching, coordinating, and monitoring procedures for grant funding opportunities and implementation
  • Providing back up to the Administrative Services Officers for various operational processes such as recruitment activity and contract administration
Independent Office of Law Enforcement Review and Outreach (IOLERO) - Bilingual Department Analyst
 
IOLERO is an independent, non-police county agency established by the Sonoma County Board of Supervisors in 2015. Their mission is to strengthen the relationship between the Sheriff's Office and the community they serve through conducting outreach, making policy recommendations to the Sheriff's Office, and reviewing complaints against the Sheriff's Office. In support of IOLERO's Director, this fluent, English/Spanish Department Analyst position will support the office's daily administrative, budgetary, and ministerial duties, including establishing, developing, and/or managing IOLERO's:
  • Community engagement program, including identifying venues, and scheduling and coordinating a minimum of one community outreach event per month, focused on the Latino community, other communities of color, and the broader Sonoma County community
  • Community Advisory Council (CAC) meetings, including ensuring the administrative and legal requirements associated with the Brown Act are met
  • CAC subcommittee projects and meetings, including the Grant-writing Program and Data, Statistics, & Policy Program and Community Engagement Program
Additionally, this position will oversee IOLERO's budget; conduct research and review vouchers and payments to vendors and contractors, legislative proposals, and Board items; and supervise the office's administrative coordinator in the day-to-day prioritization of duties.
 
Working at the County of Sonoma
 
We offer expansive opportunities for growth and development, the ability to be a part of a challenging and rewarding work environment, and the satisfaction of knowing you're working to better our communities. You can also look forward to a competitive, total compensation package* including:
  • An annual Staff Development/Wellness Benefit allowance up to $1,700 and ongoing education/training opportunities
  • Competitive vacation and sick leave accruals, 12 paid holidays, and an additional 8 floating holiday hours per year
  • Significant portion of health care premiums paid by the County and access to several health plan options
  • County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits
  • Retirement fully integrated with Social Security
  • May be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment
  • Eligibility for a salary increase after 1,040 hours (6 months when working full-time) for good work performance; eligibility for a salary increase for good performance every year thereafter, until reaching the top of the salary range
  • Premium pay of $1.15/hour, in addition to the hourly pay rate, for bilingual assignments
Positions are currently available in DHS and IOLERO. A fluent bilingual position is currently available in IOLERO. Applicants who wish to be considered for bilingual positions must indicate their proficiency level in the required supplemental questionnaire. An examination will be conducted prior to employment for a bilingual designated position to confirm level of skill in this area. Bilingual premium pay will be applied upon the assignment of bilingual work.
 
*Salary is negotiable within the established range. Benefits described herein do not represent a contract and may be changed without notice. Additional information can be found in the County of Sonoma Salary Resolution (SalRes).This employment list may also be used to fill future full-time, part-time, or extra-help (temporary) positions as they occur during the active status of the list. County employees who wish to be considered for future positions should consider applying to this recruitment.
 
APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED.

 

Minimum Qualifications

 

Education: Any combination of course work and training which would provide an opportunity to acquire the knowledge and abilities listed. Normally, academic course work in public administration, business administration, management, accounting, political science, economics, statistics, English composition, psychology or closely related courses would provide such an opportunity.

Experience: Work experience which would provide an opportunity to acquire the knowledge and abilities listed. Normally, one year of full-time professional level staff experience related to general administration, accounting, budgetary analysis, or human resources work including research, analysis, and preparation of written reports and recommendations would provide such an opportunity.

License: Possession of a valid driver's license at the appropriate level including special endorsements, as required by the State of California, may be required depending upon assignment to perform the essential job functions of the position.

 

Knowledge, Skills, and Abilities

 

Working knowledge of: principles and practices of business and public administration as pertinent to area of assignment; principles, practices and political implications of decisions regarding budgeting, fiscal management, human resources and contract management; principles and methods of work planning, staffing analysis and project management; techniques and practices of research methodology, data collection, and analysis; report writing; application and use of basic statistics; the use of electronic information equipment and specific systems as used within the department.

Knowledge of: operations and functions of county government and the structure and function of the assigned department; modern supervisory management and human resources practice; modern office methods and procedures.

Ability to: plan, organize, and conduct research, analysis and statistical studies related to the various aspects of administration, budget and general management matters; collect, compile and analyze qualitative and quantitative data; review and implement changes in work methods, systems and procedures; understand, interpret and explain laws, regulations and policies governing program operations; prepare budgets, grant applications, service contracts and complex narrative and statistical reports; communicate effectively orally and in writing, and present conclusions and recommendations before advisory and policy bodies; establish and maintain effective working relationships with management, employees, clients, and the public in carrying out sound management policies; understand program objectives in relation to departmental goals and procedures; organize and prioritize work assignments; persuade, examine, and project consequences of decisions and/or recommendations; analyze administrative problems and budget requests; use of electronic information equipment and specific systems as used within the department; effectively supervise the work of technical and office support staff.

 

Selection Procedure & Some Helpful Tips When Applying

 

  • Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process.
  • You should list all your employers and positions held within the last ten years in the work history section of your application and should be as thorough as possible when responding to the supplemental questions.
  • You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately.
  • Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification.

Please visit Getting a Job with the County of Sonoma to review more detailed information about the application, examination, and department selection processes.

APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED.

Responses to supplemental questions will be scored using position-specific criteria. Please provide specific and detailed responses of a reasonable length to allow for thorough assessment of your qualifications. Responses which state "See Resume" or "See Application" may be considered insufficient and therefore may not be scored.
 

The selection procedure will consist of the following examination:
 
An Application & Supplemental Questionnaire Appraisal Examination (weight 100%) will be conducted to evaluate each applicant's application and supplemental questionnaire for satisfaction of minimum qualifications (pass/not pass); and for educational coursework, training, experience, knowledge, and abilities which relate to this position. Each applicant will be evaluated based on the following criteria:

  • Relevance of work history, related experience, and achieved level of education and/or training as described in the application and responses to the supplemental questions.

Candidates demonstrating possession of the minimum qualifications will be placed on an employment list in order of most qualified to least qualified based on the achieved score received in the Application & Supplemental Questionnaire Appraisal Examination. Scores may be adjusted based on such factors as number of candidates, anticipated vacancies, past practice, and natural breaks in the scores achieved by this group of candidates.

ADDITIONAL INFORMATION

A background investigation is required prior to employment.  Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation.  Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy.  Reference information will not be made available to applicants.

Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position.  If you receive a conditional job offer for the position, the requirements upon which the offer are contingent will be outlined in the conditional job letter. You may also review the Job Classification Screening Schedule to determine the requirements for this position.

 


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