Experience:
Not specified
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Employment Type:
Part time
Posted:
10/11/2019
Job Category:
Administration
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Office Assistant II - Regular & Bilingual (English/Spanish)
County of Sonoma | Larkfield, California
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Job Description

 

Multiple positions, including bilingual, available in the Community Development Commission, and Transportation & Public Works and Human Services Departments!

Starting salary up to $22.26/hour ($46,459/year), a cash allowance of $600/month, and a competitive total compensation package! Plus, an additional $1.15/hour for bilingual positions.

 
Do you have?
  • The drive to provide exemplary customer service
  • Excellent communication and interpersonal skills, with the ability to pleasantly and effectively interact with employees, managers, and other agency personnel
  • Strong computer skills, including experience with Excel, Outlook, and Word
  • Significant experience using electronic databases

Apply now, take the first step towards building your career in public service!

Working as an Office Assistant II (OA II), you will support a variety of clerical and customer service activities, including answering phones, processing forms, handling mail, filing, and obtaining and conveying information related to department services, records, and programs. As an OA II you will learn about the various services your department provides as well as gain knowledge regarding the department guidelines, state, and/or federal regulations that govern the work of the County. Valuable knowledge that can start you on the way to building a solid career in public service.
 
Please see the Selection Procedure section of this announcement for Testing Dates.

What We Offer

The County offers an excellent opportunity for career growth and the ability to become a contributing force in strengthening our community. When you join the County of Sonoma, you become part of a challenging and rewarding work environment where you can look forward to excellent benefits* including:
  • An annual Staff Development/Wellness Benefit allowance up to $500 and ongoing education/training opportunities
  • Competitive vacation and sick leave accruals, 12 paid holidays, and an additional 8 floating holiday hours per year
  • Significant portion of health care premiums paid by the County and access to several health plan options
  • County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits
  • Retirement fully integrated with Social Security
  • May be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment
  • Eligibility for a salary increase after 1,040 hours (6 months when working full-time) for good work performance; eligibility for a salary increase for good performance every year thereafter, until reaching the top of the salary range
  • Premium pay of $1.15/hour, in addition to the hourly pay rate, for bilingual assignments
This recruitment is being conducted to fill positions in the Community Development Commission, Transportation & Public Works Department, and the Human Services Department as well as a basic (conversational) English/Spanish bilingual position in the Community Development Commission and a fluent (reading, writing, and conversational) English/Spanish bilingual position in the Human Services Department.

Bilingual positions require English and Spanish skills at either the basic (conversational) or fluent (reading, writing, and conversational) level. Applicants for bilingual positions must indicate their proficiency level in the required supplemental questionnaire. An examination will be conducted prior to employment to a bilingual designated position to confirm level of skill in this area. Bilingual premium pay will be applied upon the assignment of bilingual work.

*Salary is negotiable within the established range. Benefits described herein do not represent a contract and may be changed without notice. Additional information can found in the Service Employees International Union Local 1021 Memorandum Of Understanding (SEIU MOU. The Community Development Commission is a separate entity from the County of Sonoma, and not within the Sonoma County Civil Service System.

This employment list will be used to fill future full-time, part-time, or extra-help (temporary) positions as they occur during the active status of the list. County employees who wish to be considered for future positions should consider applying to this recruitment.

APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED.

 

Minimum Qualifications

 

Education & Experience: Any combination of training and experience which would likely provide the required knowledge and abilities. Normally, one year experience as an Office Assistant I with the County or one year of work experience in an office environment will provide this opportunity.

Special Skill Assignment: Some positions may require the ability to type at a corrected speed of 45 words per minute. All positions require considerable ability to operate a personal computer and multiple software. Some positions may require the ability to communicate in a language other than English.

License: Possession of a valid driver's license at the appropriate level including special endorsements, as required by the State of California, may be required depending upon assignment to perform the essential job functions of the position.

 

Knowledge, Skills, and Abilities

 

Working knowledge of: modern office practices, methods and procedures, general goals and purposes of county and departmental programs, services, and operations; clerical and department work practices, procedures, programs, services, policies and regulations; the purpose and processing of a diversity of materials; English grammar, vocabulary, spelling, punctuation and composition; basic arithmetic, ratios, and percentages; office equipment such as personal computers, typewriters, adding machines, calculators, alpha readers, electronic data processing terminals, printers, copiers, binders, collators, and microfilm equipment; the use of electronic information equipment and specific systems as used within the department; and the use of modern office equipment.

Ability to: read English at a level necessary to understand procedures, manuals, policies and guidelines; write English at a level necessary to prepare correspondence and record incoming information; speak English at a level necessary to communicate information clearly; answer a variety of questions related to department programs, services and operations; exercise sound judgment when initiating processes, actions, and alternatives within established procedures and regulations; understand and carry out written and oral instructions; prepare and maintain accurate reports and records; establish and maintain harmonious work relationships with employees and the public; communicate effectively verbally and in writing with individuals from diverse socio-economic and cultural backgrounds; enter data accurately into automated systems; maintain confidentiality of restricted information; use discretion in organizing work and carrying out assignments with minimum supervision; use electronic information equipment and specific systems as used within the department; and operate modern office equipment.

 

Selection Procedure & Some Helpful Tips When Applying

 

  • Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process.
  • You should list all employers and positions held within the last ten years in the work history section of your application. Be as thorough as possible when responding to the supplemental questions.
  • You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately.
  • Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification.

Please visit Getting a Job with the County of Sonoma to review more detailed information about the application, examination, and department selection processes.

APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED.


The selection procedure will consist of the following examinations:

1.  An Application & Supplemental Questionnaire Appraisal Examination (pass/not pass) will be conducted to evaluate each applicant's combination of educational coursework, training, experience, knowledge and abilities, which relate to this position to ensure satisfaction of the minimum qualifications for this position.

2.  A multiple-choice, written examination (weight 100%), will be conducted to further evaluate each candidate's qualifications as they relate to the position.  The written examination will measure the core knowledge, skills and abilities for this position such as:

  • Filing
  • Applying Information & Reading Comprehension
  • Written Communication Skills
  • Basic Arithmetic
  • Interpersonal Skills & Customer Service

Applicants must attain a minimum passing score of at least 70% on the written examination to be placed on the employment list. The minimum passing score may be an adjusted score based on such factors as difficulty of the examination for this group of candidates, natural breaks in the scores achieved by this group of candidates, number of candidates, anticipated vacancies, and past practice.

IMPORTANT DATE

Tentative Date for the Written Examination is:
Wednesday, October 30, 2019
 

 


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