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Employment Type:
Full time
Job Category:
Assistant Controller-Treasurer
(This job is no longer available)
County of Santa Clara | Santa Clara, CA
Grad Date

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Job Description


Under general direction of the Controller-Treasurer, the Assistant Controller-Treasurer assists in the planning, organizing, directing and review of activities related to the various Controller-Treasurer Division areas within the Controller-Treasurer Department.

For more information about this position, click here: Brochure-Assistant CT

Filing Period and Application Procedure

Final Filing Date: Friday, September 27, 2019. The recruitment may be extended or closed as early as 10 days after issue date. You are encouraged to apply as soon as possible and to monitor this site for updated closing information.

This recruitment requires the submission of an online application. No paper applications will be accepted. Applicants must apply online at www.sccjobs.org. Computers are available at the County Government Center, 70 West Hedding Street, 8th Floor, East Wing, San Jose, CA 95110, during normal business hours, for applicants to apply online.

It is important that the following information be included in your application packet as it will be evaluated during the competitive review process:

1. Résumé

2. References contact information (minimum of 3)

3. Cover letter explaining why you are the ideal candidate including specific examples from your experience. (maximum of 3 pages)

4. Complete responses to the supplemental questions.

Questions regarding this Executive recruitment may be directed to Adrian Cudal, Executive Services at (408) 299-5852.


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Typical Tasks

* Assists in the planning, organizing, review of a variety of financial activities and programs under the various Controller-Division Manager operational areas: general accounting, claims and disbursements, debt services, payroll services, property tax apportionment, budget accounting, property inventory control and the treasury function;
* Acts as the Controller-Treasurer in his/her absence;
* Develops, recommends, implements and maintains accounting systems in accordance with generally accepted accounting principles and policies and procedures specific to reimbursement and reporting requirements in order to meet the needs of the County;
* Develops and maintains compliance policies and procedures specific to Countywide financial operations, reporting, preparation and filing for government programs and grants, and associated compliance education and training;
* Participates in new system selection and implementation;
* Assesses changes in systems and technology and makes recommendations for improvements;
* Interacts with County departments and assesses changes and makes recommendations for improvements in systems and processes to improve financial compliance with internal and external reporting requirements;
* Manages the review of other accounts receivables and third party receivables, liability accounts and monthly financial statements;
* Acts as a liaison between the County, outside auditors and government regulatory agencies in providing required information and ensuring that proper information is maintained for historical purposes;
* Provides direction and guidance in the preparation of journal entries, work papers, reconciliations, and grant claims and ensures proper documentation is maintained, financial analysis, surveys, and estimates related to internal and external audits;
* Develops and maintains systems for account analysis and reconciliation and ensures general ledgers are adjusted in a timely and accurate manner;
* Ensures appropriate and accurate classification of revenue and expense and related accruals;
* Interprets, reviews and assesses implications of changes in laws and Federal and State regulations regarding the County's financial operations;
* Assists in directing the development and implementation of financial plans and programs for the County and departments;
* Consults with and advises other County staff and representatives of other public agencies regarding financial policy issues and participates in the development of these policies affecting County-Wide standards and programs;
* Prepares and maintains controls over departmental budget;
* Oversees and directs staff in the preparation of annual financial reports and other required financial statements and accounting/fiscal reporting;
* Maintains awareness of best practices, and significant developments in accounting, financial reporting, and internal auditing and updates County policies and procedure accordingly;
* May be assigned Disaster Service Worker duties, as assigned; and
* Performs related duties and special projects as required.

Employment Standards

Sufficient training, education and experience, which would demonstrate the ability to perform the above tasks and the possession and application of the following knowledge and abilities:

Experience note: The required knowledge and abilities would typically be acquired through possession of a Bachelor's Degree, preferably with a concentration in Accounting or Business Administration; and five (5) years of increasingly responsible auditing and general and financial accounting experience in a large organization or governmental agency, three (3) years of which must be equivalent to a Controller-Treasurer Division Manager, managing the operations of a major division or complex business, including directing accounting, auditing, and financial reporting. Governmental accounting experience is required and possession of CPA certificate is highly desirable.

Knowledge of:

* Principles and practices of organization, management, and supervision of personnel, labor relations and budgeting;
* Advanced governmental accounting, auditing, fiscal control systems and public finance practices specifically as they relate to County government and related entities;;
* Enterprise fund and governmental budgeting principles and practices;
* Data mining, data base, and reporting tools;
* Application of technology systems including payroll, accounting and fiscal management;
* Laws and regulations concerning the handling and care of public funds under the Controller;

Ability to:

* Ability to plan, organize, direct, and review the activities of the Controller-Treasurer Divisions;
* Coordinate and supervise the general accounting function within a complicated governmental system;
* Apply general and governmental auditing, accounting, computer, and management principles;
* Analyze fiscal problems and develop and implement effective solutions;
* Investigate variances, and make appropriate recommendations to management officials;
* Prepare fiscal reports and statements;
* Work with County departments to ensure compliance with financial policies and procedures;
* Communicate effectively in a clear and concise manner, both orally and in writing;
* Plan, organize, and direct the work of professional and clerical personnel; and
* Meet with and obtain the cooperation of others.