3-5 years of experience
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Employment Type:
Full time
Job Category:
Administrative services Assistant III
(This job is no longer available)
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Job Description

The Position

Bargaining Unit: Local 21 - Non-Supervisory Management

Are you interested in pursuing a new opportunity and a career in public service? The Public Defender's Office of Contra Costa County is seeking a qualified candidate to fill one (1) vacancy for the Administrative Services Assistant III classification. Administrative Services Assistant III is the top working level in the Administrative Services Assistant series. Positions in this class typically function as program administrators, key administrative staff responsible for one or more administrative support activities in a large department, or principal administrative assistants of a medium size department. Administrative Services Assistant III's may supervise subordinate technical and clerical personnel.

The ideal candidate will possess the following:

* Attention to detail and consistency
* Ability to problem solve
* Demonstrate leadership & provide direction
* Effective communication skills both in writing and orally
* Demonstrate ethical behavior and to treat everyone the same
* Adapts easily to varied and changing priorities
* Demonstrate excellent time management skills
* Ability to adapt to changes in the work environment

Read the complete job description at www.cccounty.us/hr.

The eligible list established from this recruitment may remain in effect for six (6) months and may be used to fill other vacant positions including Administrative Analyst ($4,221 - $5,131), Administrative Services Assistant II ($5,136 - $6,243).


Tentative Written Exam: September 6, 2017 Typical Tasks

* Directs the day-to-day operations of one or more of the clerical management services of a county line department or the operations of a major division thereof
* Provides direction to clerical and technical employees assigned to central management services or functional program activities
* Conducts studies and prepares reports on departmental or divisional operations including procedures, systems, work loads, space requirements, capital outlay projects, organizational structure, expenditures of funds and types and effectiveness of equipment
* Participates in intra-departmental and inter-departmental meetings on a variety of administrative matters
* Analyzes annual departmental budget requests and represents the department in budget discussions with the office of the County Administrator
* Prepares or assists in the preparation and maintenance of departmental operating or procedures manuals
* Interviews applicants for clerical or technical positions and recommends on hiring or refers applicants to operating supervisors for selection

Minimum Qualifications

Education: Possession of a Baccalaureate degree from an accredited college or university with a major in business administration, public administration or a closely related field.

Experience: Three (3) years of full-time or its equivalent experience in an administrative or staff capacity performing administrative, budgetary or personnel analysis.

Substitution for Education: Successful completion of 60 semester or 90 quarter units from an accredited college or university which included one (1) three-semester or four-quarter unit course in each of the following areas: English composition; Business or Public Administration, Political Science or Government; Mathematics or statistics; and Psychology or Behavioral Science; and two (2) additional years of qualifying experience may be substituted for the required Baccalaureate degree; or an acceptable two-year minimum education requirement may be substituted for the required Bachelor's degree.

Substitution for Academic Major and Experience: 1) One (1) additional year of qualifying experience may be substituted for the required academic required major; 2) Possession of a Master's degree in public administration, business administration, or a closely related field may be substituted for the academic major or six months of the required experience.

Selection Process

* Application Filing: All applicants must apply on-line at www.cccounty.us/hr and submit the information as indicated on the job announcement by the final filing date.
* Application Evaluation: Depending on the number of applications received, an Application Evaluation Board may be convened to evaluate and select the best-qualified candidates for invitation to the next phase of the examination.
* Written Examination: May include multiple-choice questions, writing proficiency test, and scenario based competency/behavioral questions. Test items may consist of the following assessment categories: Analytical Reasoning/Problem Solving, Math and Statistics, Written Communication, and Interpersonal Skills. Candidates must receive a score of at least 70, which may be an adjusted score, in order to be ranked on the employment list. (Weighted 100%)

The Human Resources Department may change the examination steps noted above in accordance with the Personnel Management Regulations and accepted selection practices. As part of the application process, an applicant may be required to complete a Conviction History form. The Conviction History form should only be submitted when requested.



It is the policy of Contra Costa County to consider all applicants for employment without regard to race, color, religion, sex, national origin, ethnicity, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition, genetic information, military or veteran status, or other protected category under the law.