Experience:
1-3 years of experience
Concerned about your lack of experience? Learn More...
Employment Type:
Full time
Posted:
6/16/2018
Job Category:
Administration
Administrative Assistant, Crisis Residential Unit (1.0...
(This job is no longer available)
Common Ground | Pontiac, MI
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Job Description

GENERAL DESCRIPTION:

Provides administrative support services to the Manager and team members.

JOB FUNCTIONS:

* Organize consumer charts in proper order for submission and review for unsigned documents. Notify appropriate staff of unsigned documentation.
* Update and submit Client Tracking Book and Daily Census Log to administration monthly
* Provide monthly reports to administration-

CRU: Board Report, Satisfaction Surveys, Follow-up Survey, Daily Census Log

* Maintain medical and office supplies inventories, including ordering supplies as need and ensuring postage meter requirements
* Provide bills to Finance Department for payment outline by organization billing process
* Save copies of work orders and invoices paid by Finance
* Contact facilities management for repairs that are needed/ notify staff when repair work will be done
* Maintain department employee schedule within ScheduleAnywhere application and find staff coverage for open shifts
* Manage drills (fire, tornado, bomb threat, etc.) and maintain drill book up-to-date
* Perform clerical functions, such as typing, filing, copying, etc
* Maintain up-to-date policies, forms, etc
* Team meetings - create agenda, record meeting minutes, and provide copies to staff
* Schedule and arrange trainings and in-services, at manager's direction
* Maintain employee contact information and birthday list
* Provide backup for the Welcoming Specialist and Follow-up Specialist, as needed
* Perform other tasks as assigned

SUPERVISION: None

PREFERRED QUALIFICATIONS:

* Associates Degree
* 2+ years administrative support experience

KNOWLEDGE, SKILLS, ABILITIES:

* Excellent communication skills, both written and verbal
* Excellent organizational skills
* Attention to detail
* Proficiency in MS Office - Word, Excel PowerPoint
* Ability to successfully multi-task in a fast-paced environment
* Ability to work in a multi-disciplinary environment

JOB CONDITIONS AND REQUIREMENTS

* The work environment may subject staff to behavioral and medical problems that could be physically hazardous
* Works in a crisis center environment
* Adheres to Common Ground policy on confidentiality

About Common Ground

COMMON GROUND is an international leader in the development of solutions to homelessness. Founded by MacArthur and Ashoka Fellow Rosanne Haggerty in 1990, Common Ground is a pioneer in the development of supportive housing and other research-based practices that end homelessness. Common Ground's network of well designed, affordable apartments - linked to the services people need to maintain their housing, restore their health, and regain their economic independence - has enabled more than 4,000 individuals to overcome homelessness. Common Ground's strategy has three components: Affordable Housing. We build and operate a range of housing options for homeless and low-income individuals and families - housing that is attractive, affordable, well managed, and linked to the services and support people need to rebuild their lives.