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Employment Type:
Full time
Job Category:
Events Manager
(This job is no longer available)
Columbia University | New York, NY
Grad Date

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Job Description

* Requisition no: 506437
* Work type: Full Time
* Location: Manhattanville
* School/Department: Columbia World Projects
* Grade: Grade 13
* Categories: General Administration
* Job Type: Officer of Administration
* Regular/Temporary: Regular
* Hours Per Week: 35

A strong internal candidate has been identified for this position, however, we are still accepting applications from other qualified candidates.

Position Summary

The Events Manager will report to the Deputy Director for Projects at CWP and will plan and manage internal and public events with senior leaders in the academy, the public sector, and the private sector hosted by CWP across a range of programming in order to facilitate and highlight the work of CWP projects and studios. The incumbent will be asked to plan and manage such events, including the budget for such events, which will frequently run in the tens of thousands of dollars, and furthermore to develop a method for evaluating the success of such events, as appropriate. The incumbent will furthermore assist the senior leadership of CWP with maximizing the value of such events, including from a development perspective.


* Effectively and independently plan a schedule of project and studio-related internal and public events each year in consultation with the Director, the Deputy Directors, and the Communications Director for CWP. The planning process should include a budgeting process in coordination with the Director of Administration and Finance, and draw from lessons learned in evaluating prior events held against substantive, communication, participation, and financial objectives, so as to appropriately learn from past practice as new events are planned.
* Support the development of a process for soliciting feedback on events and track the value of such events against as many identified objectives as reasonable and useful, including financial objectives, participation targets, and networking value. Report annually on the findings of the monitoring and evaluation process developed to CWP senior leadership.
* Manage every aspect of CWP events, including but not limited to the development of event materials; advertising for events, the leasing of rooms, equipment, and services needed; the catering of food; the sending of invitations; the travel of high-level attendees; coordinating with security when appropriate; the logistics associated with the meeting itself; and follow-up efforts, such as facilitating the reimbursement of appropriate travel and business expenses.
* Supervise directly graduate and undergraduate student research assistants and casual employees hired to assist in event programming and logistics, including advertising, travel, contracting for event spaces, sound equipment, and other relevant goods and services.
* Develop and implement a communications plan for promoting public events and to ensure appropriate media and social media coverage.
* Build and maintain strong working relationships with key CWP staff, the Office of the President, other internal stakeholders across Columbia University, and external stakeholders relevant to event programming.
* Support CWP staff in developing concepts for events to ensure alignment with content parameters received from CWP leadership and all applicable Columbia University's policies and standards.
* Develop standard guidance for CWP staff in setting up events in order to promote alignment with CWP messaging, work, and financial restrictions.
* Additional duties as assigned.

Minimum Qualifications

Bachelor's degree required; advanced degree desirable. Minimum 5 years of related experience.

Preferred Qualifications

The incumbent should be a self-starter able to envision complex events involving stakeholders from a number of sectors and execute upon that vision without significant supervision. They should be people-oriented, with demonstrated evidence of highly collaborative communication skills, and strong interpersonal skills. Committed and open to working with diverse communities and organizations.

Other Requirements

The incumbent must have outstanding organizational and time management skills and be extremely detail-oriented in a high-volume entrepreneurial environment. Demonstrated ability to manage events, communicate effectively with people at the highest levels of the academy, government, and the private sector, and adhere to strict deadlines. Ability to build a network of contacts and interact effectively with people at various organizational levels. Strong oral and written communication skills. Ability to quickly and effectively write media products, emails, and other communications. Demonstrated experience in coordinating events in diverse, complex environments. Proficiency in Word, Excel, PowerPoint, and Outlook are required. Experience supervising the work and assignments of personnel.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.

Applications open: Feb 12 2020 Eastern Standard Time Applications close: Feb 19 2020 Eastern Standard Time

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