1-3 years of experience
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Employment Type:
Full time
Job Category:
Administrative Assistant
(This job is no longer available)
Columbia University | New York, NY
Grad Date

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Job Description

Reporting to the Director of Academic Administration and Finance, the incumbent provides administrative and clerical support to the department. The incumbent communicates, both verbally and in writing, with individuals at all levels, including students, faculty, scholars and visitors; refers non-routine inquiries to appropriate staff or faculty.

Prepares and tracks financial paperwork for purchasing; processes invoices; oversees and tracks cash receipts; prepares bursar deposits; processes work-study and casual payrolls; tracks and distributes paychecks; trains, delegates tasks, and coordinates schedules for student employees; performs and delegates photocopying and scanning; oversees collection and distribution of incoming and outgoing mail; performs or delegates deliveries on and off campus.

Maintains student and faculty directories and databases; maintains departmental online calendar; maintains departmental website and various listservs; coordinates adjunct faculty and student offices; monitors key distribution; assists in assuring daily security of, and access to, department and faculty offices; schedules faculty and student meetings; coordinates room scheduling, publicity, and refreshments for departmental events; processes payments for special lectures and other departmental events.

Monitors and replenishes supply inventories and refreshments; reports facilities issues and follows-up to ensure timely resolution; performs other related duties as assigned. Minimum Qualifications for Grade

Applicant MUST meet these minimum qualifications to be considered an applicant High School diploma or its equivalent required. Two years' related experience required. Additional Position-Specific Minimum Qualifications

Applicant MUST meet these minimum qualifications to be considered an applicant Microsoft Office, Email, Scanning, Basic Internet Search Special Instructions Preferred Qualifications Knowledge of University setting Essential Functions Additional Essential Functions (Limit to 3950 characters.) Special Indications

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