Experience:
3-5 years of experience
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Employment Type:
Full time
Posted:
11/3/2018
Job Category:
Education
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Student Affairs Officer - Academic Programs
Columbia University | New York, New York
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Job Description

Reporting to the Associate Dean of Academic and Student Affairs, the Student Affairs Officer - Academic Programs manages the GSAS Teaching Scholar program; oversees and advises graduate student exchanges and consortia; oversees the application, preparation, and nomination process for all internal (GSAS) fellowships. The incumbent researches and analyses data on GSAS initiatives, such as Teaching Scholars, TA assignments, and fellowship awards; prepares reports using Word, Excel, PowerPoint and other relevant software. The Student Affairs Officer manages course approval process for Committee on Instruction (COI); coordinates materials for the Executive Committee of the Graduate School of Arts and Sciences: shepherds new or updated academic programs and exchanges from committee review to the Office of the Provost; records the minutes of the meeting and oversees action items as a result of the meetings. The officer makes the first review of departmental Teaching Fellow assignments for approval by the Dean of Academic Affairs.

Areas of responsibility include:

* Managing the Teaching Scholar program, including shepherding applications, notifying applicants, and professional development programming;
* Managing course approval process for Committee on Instruction (COI); liaises with Columbia College for Courseleaf software; compiling course information and working with academic departments and Registrar;
* Overseeing application and nomination process for all internal fellowships with Columbia deadlines; managing internal fellowship application and decision process in SLATE; coordinating with Communications to publicize fellowship opportunities; coordinating with Financial Aid to provide list of awardees;
* Overseeing and advising graduate student exchanges and consortia such as the Ivy Exchange and the IUDC; supporting exchange and visiting students; shepherding application materials between Columbia and partner institutions; overseeing admissions, registration, and billing where applicable for non-degree students;
* Reviewing proposals for new or modified MOUs and academic programs; coordinating with Provost's Office to move applications through approval process;
* Recording, drafting, and distributing minutes and materials for the meetings of the Executive Committee of CGSAS and Directors of Graduate Studies;
* Assisting Dean of Academic Affairs in reviewing Teaching Fellow assignments; liaise with GSAS Financial Aid and Arts and Sciences departments;
* Preparing reports, spreadsheet analyses; collecting and analyzing placement data from departments;
* Performing other tasks as assigned. Minimum Qualifications for Grade

Applicant MUST meet these minimum qualifications to be considered an applicant Bachelor's degree or equivalent required. A minimum of 2 years related experience. Additional Position-Specific Minimum Qualifications

Applicant MUST meet these minimum qualifications to be considered an applicant Candidates must possess a keen interest in serving student needs and in working with faculty. Successful candidates will possess excellent verbal and written communications skills, quantitative and analytic skills, as well as demonstrated computer and online search proficiency. Tact and discretion are required, as are excellent time management and organizational skills, and a proven ability to work independently. Ability to work on concurrent projects with multiple deadlines is a necessity. Candidates should have a demonstrated ability to work effectively under pressure and with deadlines required and to work effectively in a large, complex organization. Candidates must be available to work occasional evenings and weekends.

To be considered an applicant, interested individuals must supply a resume and cover letter. Finalists may be asked to submit a writing sample. Special Instructions Preferred Qualifications Master's degree strongly preferred. Essential Functions Essential Functions:

* Manage the Teaching Scholar program, including shepherding applications, notifying applicants, and professional development programming; (15%)
* Manage course approval process for Committee on Instruction (COI); liaises with Columbia College for Courseleaf software; compile course information and work with academic departments and Registrar; (10%)
* Oversee application and nomination process for all internal fellowships with Columbia deadlines; manage internal fellowship application and decision process in SLATE; coordinate with Communications to publicize fellowship opportunities; coordinate with Financial Aid to provide list of awardees; (10%)
* Oversee and advise graduate student exchanges and consortia such as the Ivy Exchange and the IUDC; supports exchange and visiting students; shepherd application materials between Columbia and partner institutions; oversee admissions, registration, and billing where applicable for non-degree students; (10%)
* Review proposals for new or modified MOUs and academic programs; coordinate with Provost's Office to move applications through approval process; (10%)
* Record, draft, and distribute minutes and materials for the meetings of the Executive Committee of CGSAS and Directors of Graduate Studies; (10%)
* Assist the Dean of Academic Affairs in reviewing Teaching Fellow assignments; liaise with GSAS Financial Aid and Arts and Sciences departments; (15%)
* Prepare reports, spreadsheet analyses; collect and analyze placement data from departments; (15%)
* Perform other tasks as assigned. (10%) Additional Essential Functions (Limit to 3950 characters.) Special Indications

This position works with:

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