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Employment Type:
Part time
Job Category:
Administrative Manager - Hematology/Oncology
Columbia University | New York, New York
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Job Description

Under the supervision of the Divisional Administrator, the incumbent will be responsible for academic affairs and human resources for the Division of Hematology/Oncology, which includes full-time and part-time Faculty, Research and Administrative Officers, Fellows, In-Rotators, Support Staff, Temporary Staff, and Visitors. The candidate will maintain customized tracking lists and credentials database to accurately report personnel activity on a weekly basis to Divisional Administrator and the Departmental Director of Operations, Divisional Finance Manager, and Divisional Grants Manager. The Administrative Manager will direct personnel administration for clinical, officer-level and union staff including recruitment, new hire and visa processing, promotions, temporary placements, transfers, evaluations, compensation, discipline counseling, mediations and terminations while ensuring compliance with institutional Affirmative Action programs, Human Resources, Immigration policies and external regulatory agencies. Independently investigate and resolve escalated benefits and payroll issues. Supervise officer-level, support staff, temporary employees and volunteers. Duties include annual performance appraisals, bonus requests and identifying training opportunities and also conduct pre-qualifying interviews for all levels of staff.

Act as Division's liaison to central HR and other related central offices in the Department of Medicine and School/Medical Center. Act as an information resource and first point of contact for employees who have HR concerns or special requirements; advise on benefits questions, leaves, and other issues, and refer to appropriate central personnel when needed. Coordinate the collection and approval of bi-weekly timesheets and monthly officer attendance records. Assist the Division Administrator as needed with the management of administrative support personnel. Help ensure new staff are trained and are familiar with their job responsibilities. Check in with faculty and other leadership personnel to ensure their administrative support needs are being met, especially as relates to new personnel. Assist in the development and implementation of effective office procedures to standardize operations and improve efficiency. The incumbent will oversee attendance tracking, time-off requests, payroll processing and investigate any pay discrepancies and prepare related reports upon request. Additionally, the candidate will provide updates for hematology/oncology website. Maintain current Faculty credentials files and process verification requests. Perform additional responsibilities as needed. Minimum Qualifications for Grade

Applicant MUST meet these minimum qualifications to be considered an applicant Bachelor's degree or equivalent in training and experience, with at least four years of directly related experience. Additional Position-Specific Minimum Qualifications

Applicant MUST meet these minimum qualifications to be considered an applicant Master's degree in related field would substitute for experience. Strong familiarity with principles of human resources management. Excellent oral and written communication skills. Must be able to proofread and edit for accuracy publicly viewable materials such as job postings and clinical provider directory listings. Excellent interpersonal, organizational, problem-solving, and analytical skills. Proven ability to communicate collaboratively and effectively with a wide range of individuals and at all levels within the organization. Outstanding judgment and an ability to handle complex and confidential personnel issues with diplomacy and sensitivity. Ability to meet deadlines, work independently, and seek out solutions in a fast-paced environment. Must demonstrate flexibility and a commitment to customer service. Proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook). Special Instructions Preferred Qualifications Experience administering human resource and faculty/academic affairs activities. Familiarity with facilities project management. Experience allocating and managing facilities resources. Experience in an academic healthcare and/or clinical work environment. Familiarity with the range of positions and needs associated with an academic medical center, including faculty, nursing staff, medical students, fellows, and research staff. Familiarity with personnel-related funding issues in a university environment, such as those affecting grant-funded positions. Familiarity with institutional information systems such as PeopleSoft-based (or similar) HR database. Essential Functions Additional Essential Functions (Limit to 3950 characters.) Special Indications

This position works with: There are no special indications for this position

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