Experience:
Not specified
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Employment Type:
Full time
Posted:
2/27/2018
Job Category:
Administration
Secretary
(This job is no longer available)
City of Wentzville | Wentzville, MO
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Job Description

Secretary

Salary:                        $13.65 Hourly

 

Opening Date:           02/27/18

 

Closing Date: 3/13/2018

 

Summary:

Performs clerical and administrative duties respectfully and professionally.  This position is highly visible to the public and will often serve as the public's initial contact with the City, either by phone or in person.

Essential & Ancillary Job Duties:

Essential Job Duties
• Greet customers in person and by telephone.
• Maintain professional interactions and communicate in a friendly manner.
• Assist customers with forms and general questions.
• Accept payments and enter data into appropriate spreadsheets.
• Process permit and license applications, verifying that all requirements are met, taxes paid, and background checks completed
• Prepare and update procedure manuals for various permits and licenses.
• Compile safety related documents and information, process claims to TPA, and maintain filing of all claims.
• Prepare Safety Committee Meeting packets and materials.
• Attend Safety Committee meetings and prepare minutes.
• Maintain employee Safety Day database and prepare Safety Awards.
• Prepare letters to employees and their supervisors on the results of Safety Committee reviews.
Ancillary Job Duties
• Assist other employees and serve as back-up for the Concern Center, Laser Fiche, etc.
• Responsible for inventory and maintenance of office supplies for City Clerk's Office, City Administrator, Mayor, and Board of Aldermen.
• Perform other related duties as assigned.
 

Job Qualifications & Knowledge, Skills and Abilities:

Job Qualifications
Education, experience and training that are required or desirable in order to effectively perform the job at the time of hire.  An equivalent combination of education, training and experience will be considered.  Additional requirements and/or substitutions may be requested and require the approval of HR.

• High School Diploma or equivalent preferred.
• Minimum of 1 year related customer service or clerical experience required.
Knowledge, Skills & Abilities
May be representative, but not all-inclusive, of those knowledge, skills and abilities commonly associated with this position.

• Advanced knowledge of the use of email, calendars, contact lists, Microsoft Office programs (Word, Excel, PowerPoint, Outlook), and office equipment/machines.
• Ability to learn multiple software packages quickly (Incode, Laser Fiche, etc.)
• Ability to communicate effectively, both verbally and in writing.
• Ability to effectively organize and prioritize work as well as concentrate on multiple tasks simultaneously.
• Ability to work independently and make responsible decisions.
• Ability to remain calm and professional in difficult or stressful situations.
• Ability to respond to concerns from the public while assessing body language, tone of voice, etc. for danger or concern.
• Excellent customer service skills.
 

Work Environment & Physical Abilities:

Work Environment
Environmental or atmospheric conditions commonly associated with the performance of the duties of this job.

• General office conditions. 
• Exposed to loud noises.
Physical Abilities
The physical demands described below are representative of those that must be met by an employee to successfully perform the essential duties of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential duties.

• Must be able to sit for extended periods of time.
• Must be able to speak and hear clearly.
• Must be able to have repetitive wrist, hand and/or finger movement for computer work.
• Must be able to lift up to 15 pounds.
• Must have clarity of vision and the ability to adjust focus.
• Must have precise hand-eye coordination.
• Regular attendance is a necessary and essential job duty.
 

APPLICATIONS MAY BE FILED ONLINE AT:

http://www.wentzvillemo.org

 

1001 Schroeder Creek Blvd
Wentzville, Missouri, 63385

636-639-2190 
636-639-2007


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