Experience:
No experience
Employment Type:
Part time
Posted:
9/20/2019
Job Category:
Other
Part-Time Assistant Events Coordinator
(This job is no longer available)
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Job Description

Job Description

This posting will be open through September 23rd 2019. Applications will be reviewed weekly throughout the posting period.

This position is responsible for being a liaison between clients, the public, and operational departments prior to and during events. The Assistant Event Coordinator is responsible for ensuring that facilities, equipment, physical setup and personnel provided meet the requirements of the event and the client's contractual agreements. The Assistant Event Coordinator is responsible for ensuring that move in, duration, and move out of events are executed in accordance with pre-arranged details and building policy. Assignments include the coordination and indirect supervision of support personnel and services. Must be willing to work nights and weekends in addition to pre-determined office hours throughout the work week.

Duties and Responsibilities

Essential Duties and Responsibilities include the following. Other duties may be assigned.

* Must be capable of prioritizing tasks when detailing multiple events simultaneously while maintaining high quality expectations.
* Addresses complaints and resolves problems while remaining calm under pressure and maintaining exemplary customer service.
* Coordinates with clientele as assigned to create production schedule and room layouts based upon event needs and revise as necessary.
* Determines timing and event requirements based upon client requests and meet and enforce deadlines with limited supervision.
* Calculates and provides clients estimates of potential costs incurred throughout planning process and execution of events.
* Provides onsite coordination to ensure smooth execution, including real-time management and trouble-shooting.
* Ensures that setup of in-house and/or 3rd party equipment is in accordance with lease requirements and follows safety standards as related to fire and health codes.
* Ability to quickly and effectively relay time-sensitive information to relevant parties.
* Directs the work of contract personnel including, but not limited to ushers, security guards, caterers and decorators, and indirectly supervises all event support staff.
* May be assigned as secondary contact for large-scale events and conferences.
* This position may require prolonged periods of standing and walking.

Supervisory Responsibilities

This job has no supervisory responsibilities. Typical Qualifications

Education / Experience

Must have completed a minimum of Associate's degree in event management, business, administration or equivalent relevant work experience.

Computer Skills

Strong skills in MS Word, Excel, Power Point, Outlook, and Internet Programs. Preferred experience with event management software i.e. social tables, Ungerboeck

Other Qualifications

* Effective communication and interpersonal skills, including writing, proof reading, and speaking with high professionalism.
* Ability to accomplish projects with limited supervision.
* Uphold exemplary customer service.
* Proficiency when prioritizing multi-faceted tasks.
* Ability to devise and implement solutions in a high-stress environment.
* Capacity to manage multiple projects and work assignments from a variety of personnel.

Additional Information

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee is frequently required to use repetitive hand motion. The employee must frequently lift and/or move up to 10 pounds.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee regularly works in an indoor or office environment, and on occasion outdoors.