Purchasing Coordinator
The City of Peoria is seeking candidates for a Purchasing Coordinator opening.
Description
The purpose of this position is to coordinate purchases for all city departments. This is accomplished by utilizing product expertise with communication skills for vendors and workers; identifying opportunities for budgeting; ensuring the purchasing process is efficient and thoroughly realized; initiating bidding processing to seek lower prices; recording purchases for auditing purposes or future reference; and constantly seeking ways to improve the purchasing process.
Examples of Duties
- Administers purchasing by reviewing and verifying purchase requests; assisting departments with questions regarding purchases; purchasing items from established contracts; coordinating with vendors; and analyzing quotes.
- Handles accounts payable by matching purchasing copies to invoices; checking invoices for accuracy; entering invoices into processing software; and running reports for payment transfers.
- Handles administrative functions by communicating with customers; answering inquiries; assisting the purchasing manager with organizing and executing auctions; receiving and sorting mail; preparing detailed reports; and providing technical assistance when qualified.
- Performs central services by sorting mail; applying postage; sending mail to the correct outlets; responding to mail; and transporting larger mail runs to the post office.
- Manages printing solicitation by handling printing projects; coordinating with printing vendors; receiving and reviewing proofs; accepting finished products; and delivering finished prints to the required departments.
Minimum Qualifications
Associate's degree or equivalent from an accredited two-year college or technical school; one to two years of progressively responsible related experience. Any combination of education, training and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job considered.
Supplemental Information
Knowledge of principles and practices of governmental purchasing; recordkeeping, report preparation, filing methods and records management techniques; standard business arithmetic, including percentages and decimals; and general office procedures, policies and practices. Skill in using tact, discretion, initiative and independent judgment within established guidelines; communicating clearly and effectively with others, orally and in writing; using a computer terminal to accurately and rapidly enter and retrieve data and information; using mathematics; and preparing clear and concise reports, correspondence and other written materials. Ability to read and interpret documents such as safety rules, operation and maintenance instructions, procedure manuals, and so forth; to write routine reports and correspondence and to add, subtract, multiply and divide whole numbers, common fractions and decimals.
Click "apply" to submit your application today!