3-5 years of experience
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Employment Type:
Full time
Job Category:
Office Coordinator- Research Division-CPCE and PolicyLab
CHOP | Philadelphia, Pennsylvania
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Job Description

Job Summary

The Office Coordinator is expected to perform complex and diversified administrative duties in support of CPCE and PolicyLab investigators and their research teams

Job Responsibilities

The Office Coordinator is expected to perform complex and diversified administrative duties in support of CPCE and PolicyLab investigators and their research teams. He/she will coordinate significant internal and external communications, projects and meetings for center faculty and staff. Must be highly organized and able to meet deadlines, work on several projects at once and understand the concepts in the work performed. Must manage difficult situations with skill, patience, and diplomacy. Requires independent judgment and the ability to work collaboratively as part of a team. Duties will include:
• Management of Electronic Calendars and Schedules for PIs and research teams;
• Scheduling of travel, lodging, meetings and facilities;
• Processing of expense reimbursements, purchasing of supplies, and assistance with management of research funds;
• Maintenance of PI documents (CVs, biosketches, other support);
• Timekeeping for research staff;
• Communication with sponsored projects and research business management office as required for efficient operation;
• Coordinate research-related center projects.

Required Licenses, Certifications, Registrations


Required Education and Experience

Required Education and Experience:
Bachelor’s Degree plus 3-5 years relevant work experience, preferably in an academic healthcare research environment.

Additional Technical Requirements:
• High level of proficiency in Word processing, PowerPoint, web and spreadsheet software including use of tables, charts and graphs, embedding graphics and objects and merging documents as well as familiarity with bibliographic software (e.g. Endnote). Ability to operate all office equipment and to quickly learn and assimilate new technology into daily work.
• Excellent communication skills both verbally and in writing including accurate grammar, spelling and typing.
• Requires Independent judgment and the ability to work well collaboratively as part of a team
• Able to perform mathematical calculations accurately and understand requests for support of data analysis reports, such as budgets, scorecards or metrics.
• High level of demonstrated ability to multi-task and prioritize tasks and activities well.
• Able to handle confidential materials and matters.
• Excellent organizational, time management, work planning, and attention to detail.
• Excellent interpersonal skills with ability to negotiate or mediate difficult situations with tact and diplomacy


About CHOP

About The Children's Hospital of Philadelphia: The Children's Hospital of Philadelphia was founded in 1855 as the nation's first pediatric hospital. Through its long-standing commitment to providing exceptional patient care, training new generations of pediatric healthcare professionals and pioneering major research initiatives, Children's Hospital has fostered many discoveries that have benefited children worldwide. Its pediatric research program is among the largest in the country, ranking third in National Institutes of Health funding. In addition, its unique family-centered care and public service programs have brought the 430-bed hospital recognition as a leading advocate for children and adolescents.

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