1-3 years of experience
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Employment Type:
Full time
Job Category:
Health Care & Medicine
Grants & Contracts Specialist
(This job is no longer available)
Children's National Health System | Silver Spring, MD
Grad Date

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Job Description


 Minimum Education
Bachelor's Degree

Specific Requirements and Preferences
Bachelor's degree required in Business, Health Care, Public Administration or related field.

Minimum Work Experience
2 Year(s)

Specific Requirements and Preferences
At least 2 years of progressive experience in grants or contracts related to biomedical research, and/or healthcare/medical programs and services. Preferred office environment is central or department administration, office of sponsored programs, office of research administration, university or medical center setting, or federal grant-making agency.

Required Skills/Knowledge
Working Knowledge: NIH Grants Policy Statement (12/03), FAR and DFAR clauses, OMB Circulars A-110, A-122 and A-133 in addition to 45 CFR Part 74, Appendix E. Math Ability Level: Basic Algebra and Statistics. Perform basic algebraic equations and statistics (average). Human Relations Skill Level: Critical. Computer Skill Requirements: Critical. Hardware: PC compatible. Software: MS Office including Word and Excel are critical. MS Access and PowerPoint are a plus. HBOC Trendstar is a plus. Ability to use formatting commands and higher level commands and functions are a plus.

Required Licenses and Certifications
Willingness to achieve credentialing as Certified Research Administrator (CRA) within three years of employment.

Functional Accountabilities

Pre-Award Services
  1. Ensure budget expenses are allowable, allocable, and reasonable for the specific project and overall proposal.
  2. Provide official review and approval of final proposal provided by the financial coordinator to ensure completion, accuracy and compliance before application is submitted.
  3. Responsible to authorize submission of paper and electronic proposal; forward documents to signature official (SO) for signature.
  4. Monitor grant and contract award status (active vs. expired) for accuracy, completeness, and compliance.
  5. Responsible to update department information systems and official records to keep information accurate, complete and up-to-date at all times.
  6. Adhere to office policies, procedures, guidelines and business processes to ensure compliance with organizational, sponsor and federal regulations.
  7. Respond to general inquiries and provide technical assistance within scope of work.
Post-Award Services
  1. Review official award notice, negotiate terms and conditions prior to award acceptance.
  2. Review final notice of award and complete appropriate documentation to establish account.
  3. Assess award relationships and prepare the appropriate contract mechanism (such as federal subaward, services agreement, consulting agreement, or business associate agreement).
  4. Responsible for official review and submission of the scientific progress report, JIT requests, closeout reports, and other similar requests.
  5. Prepare official correspondence to the sponsor/funding agency (such as no-cost extension, supplemental requests, change of grantee application, etc).
  6. Official liaison between organization and department on behalf of principal investigator/ program director.
  1. Speak up when team members appear to exhibit unsafe behavior or performance
  2. Continuously validate and verify information needed for decision making or documentation
  3. Stop in the face of uncertainty and takes time to resolve the situation
  4. Demonstrate accurate, clear and timely verbal and written communication
  5. Actively promote safety for patients, families, visitors and co-workers
  6. Attend carefully to important details - practicing Stop, Think, Act and Review in order to self-check behavior and performance

Organizational Accountabilities (Staff)

Other Duties
  1. Assist with A-133 audit as requested.
  2. Participate in training and education sponsored by the department.
  3. Coordinate and communicate with other CNMC departments (legal, human resources, and finance) as needed.
  4. Assist with on-going non-financial reporting requirements as needed.
Organizational Commitment/Identification
  1. Partner in the mission and upholds the core principles of the organization
  2. Committed to diversity and recognizes value of cultural ethnic differences
  3. Demonstrate personal and professional integrity
  4. Maintain confidentiality at all times
Customer Service
  1. Anticipate and responds to customer needs; follows up until needs are met
  1. Demonstrate collaborative and respectful behavior
  2. Partner with all team members to achieve goals
  3. Receptive to others’ ideas and opinions
Performance Improvement/Problem-solving
  1. Contribute to a positive work environment
  2. Demonstrate flexibility and willingness to change
  3. Identify opportunities to improve clinical and administrative processes
  4. Make appropriate decisions, using sound judgment
Cost Management/Financial Responsibility
  1. Use resources efficiently
  2. Search for less costly ways of doing things

About Children's National Health System

Childrens National Medical Center is the only exclusive provider of pediatric care in the metropolitan Washington area and is the only freestanding childrens hospital between Philadelphia, Pittsburgh, Norfolk, and Atlanta. Serving the nations children for more than 130 years, Childrens National is a proven leader in the development and application of innovative new treatments for childhood illness and injury.

Childrens National is proudly ranked consistently among the best pediatric hospitals in America by US News & World Report.

Our Culture

Children's mission is to be preeminent in providing pediatric health care services that enhance the health and well-being of children regionally, nationally and internationally. Through leadership and innovation, Children's creates solutions to pediatric healthcare problems. Children's excels in Care, Advocacy, Research, and Education to meet the unique needs of children, adolescents and their families. Children's leadership realizes that our employees are the heart of our medical center and the soul of our mission. One of our greatest assets is the diversity of our workforce, which adds to the richness of our culture. Teamwork, dedication, and professionalism are essential values and characteristics that make our employees unique.

Childrens internationally recognized team of pediatric healthcare professionals care for more than 360,000 patients each year who come from throughout the region, nation and world. Our employees share a sense of pride and commitment to the patients and families we serve. We aspire to provide patients and their families with the highest quality of care and service in a family-centered environment. In essence, we are a team of "Great People Providing Great Care."

Nursing Students

As a nursing student, you might already be craving hands-on experience at a highly respected hospital. You may be thinking about where or with which population you want to work after graduation.

At Childrens, a world-class teaching hospital and internationally-recognized leader in pediatric health, we invite nursing students at all stages of learning to explore the real world of working in a hospital setting and experience first-hand the challenges and rewards of this career.

Internship Program

The internship program provides the novice nurse with the knowledge base and skill set needed to transition to competence in clinical nursing practice. While providing the needed skills to meet the organization goals and mission, the program provides nurses with the leadership skills to work collaboratively within a multidisciplinary team. The program bridges the gap between undergraduate education and real-life professional nursing practice, delivering state-of-the art pediatric care.

The program is offered to new graduate nurses from an accredited nursing program with a passion for children. All new graduates, with less than one-year acute care experience, are eligible to participate in the program after obtaining licensure.