1-3 years of experience
Concerned about your lack of experience? Learn More...
Employment Type:
Full time
Job Category:
Health Care & Medicine
Grants & Finance Administrator
(This job is no longer available)
Grad Date

Not sure what types of jobs you are interested in?

Explore Jobs
Based on Your Education

Follow This Company

Job Description


 Minimum Education
Bachelor's Degree

Specific Requirements and Preferences
Bachelor's degree in Business Administration, Hospital Administration, Public Administration or other related field preferred.

Minimum Work Experience
1 Year(s)

Specific Requirements and Preferences
At least 1 - 2 years of progressive related experience. Experience in Business, Grants management or related, preferred.

Required Skills/Knowledge
Ability to identify problems and find creative, effective solutions. Demonstrate aptitude for quantitative analysis. Excellent verbal and written communication skills. Ability to handle multiple tasks, meet deadlines and handle confidential materials. Proficiency with personal computer and related software. Solid management and organizational skills. Excellent judgment. Ability to work with limited supervision.
Experienced with department budget and personnel communication.

Functional Accountabilities

Monthly Monitoring and Audit Support
  1. Process charges, determine the allowability and allocability of charges, verifies availability of funds and obtains proper authorizations in an accurate and timely manner. (i.e. subrecipient, animal, lab charges, pharmacy cost, equipment).
  2. Review payroll distributions and ensure they are correct for staff allocated to cost centers on a bi-weekly basis, process PDR’s timely fashion.
  3. Provide backup support during annual OMB-133 audit.
  4. Monitor monthly expenditures to ensure the award is being performed in a timely manner and will not have a deficit.
  5. Assist in fiscal year end closeout process for grant funding.
  6. Review information systems and official spreadsheets of record (such as SPINS, RAS, Dimensions, and Master Cost Center List) as needed to fulfill requests; assist with the creation and dissemination of accurate and timely reports to promote effective grants/contracts management.
Administrative Support
  1. Help develop financial reports for PI, Sr. Financial Coordinator and special projects as needed.
  2. Help produce reports for projects as needed.
  3. Act as liaison between Grants Management Specialists and Research Accountants and the Principal Investigators.
  4. Work with Research Accountants to ensure invoices and FSRs are correct and timely.
Sponsor/Funding Agency Report
  1. Work with principal investigator to complete interim progress and/or administrative report requirements for the sponsor/funding agency, include requests for re-budgeting, changes in program personnel, extensions, supplements or revisions of the award.
  2. Provide technical assistance to principal investigator and staff to complete the proposal for submission to the funding agency include the following tasks but not limited to: determine eligibility; interpret funding opportunity announcement (FOA) guidelines and requirements; collect pre-award compliance forms, develop detailed line-item budget; contact external sites as needed to collect subcontract documents and information (such as letter of intent, detailed budget, budget justification, etc.); complete administrative documents and data fields for each application; convert documents to PDF, attach/upload required documents use the appropriate application format and follow proposal instructions.
  3. Ensure application is in compliance with award terms and conditions, and applicable federal and state regulations; ensure the entire application is both accurate and complete without errors before submission.
  4. Ensure budget expenses are allowable, allocable and reasonable for specific project and proposal, when developing detailed line-item budget.
  5. Initiate the pre-application meeting with principal investigator to discuss FOA and create a proposal-specific timeline for the principal investigator and his/her designate.
  6. Forward electronic or paper applications to Grants and Contracts Specialist for review and approval for submission on behalf of principal investigator; for paper proposals, finalize, assemble, make copies, prepare and mail application for submission.
Sponsored Programs Management
  1. Assist investigators by answering questions regarding their award(s) and the grants management process; discuss strategies with investigators for continuous funding for their research and managing current awards.
  2. Review payroll distributions to ensure center personnel is paid according with their effort; complete Payroll distribution reconciliations, payroll distribution reports and effort certifications to ensure timely submission and overall compliance.
  3. Review and approve all financial requests for compliance with administrative and financial requirements per the OMB circulars, include but not limited to purchase requests and personnel changes, escalate to higher authorities when necessary.
  4. Prepare documents for cost transfers and personnel redistributions.
  5. Manage all funding including federal, nonfederal, and operational in each investigator’s portfolio to assist in the strategic decision making process.
  6. Assist in fiscal year end closeout process for grant funding.

Organizational Accountabilities (Staff)

Organizational Commitment/Identification
  1. Partner in the mission and upholds the core principles of the organization
  2. Committed to diversity and recognizes value of cultural ethnic differences
  3. Demonstrate personal and professional integrity
  4. Maintain confidentiality at all times
Customer Service
  1. Anticipate and responds to customer needs; follows up until needs are met
  1. Demonstrate collaborative and respectful behavior
  2. Partner with all team members to achieve goals
  3. Receptive to others’ ideas and opinions
Performance Improvement/Problem-solving
  1. Contribute to a positive work environment
  2. Demonstrate flexibility and willingness to change
  3. Identify opportunities to improve clinical and administrative processes
  4. Make appropriate decisions, using sound judgment
Cost Management/Financial Responsibility
  1. Use resources efficiently
  2. Search for less costly ways of doing things
  1. Speak up when team members appear to exhibit unsafe behavior or performance
  2. Continuously validate and verify information needed for decision making or documentation
  3. Stop in the face of uncertainty and takes time to resolve the situation
  4. Demonstrate accurate, clear and timely verbal and written communication
  5. Actively promote safety for patients, families, visitors and co-workers
  6. Attend carefully to important details - practicing Stop, Think, Act and Review in order to self-check behavior and performance

About Children's National Health System

Childrens National Medical Center is the only exclusive provider of pediatric care in the metropolitan Washington area and is the only freestanding childrens hospital between Philadelphia, Pittsburgh, Norfolk, and Atlanta. Serving the nations children for more than 130 years, Childrens National is a proven leader in the development and application of innovative new treatments for childhood illness and injury.

Childrens National is proudly ranked consistently among the best pediatric hospitals in America by US News & World Report.

Our Culture

Children's mission is to be preeminent in providing pediatric health care services that enhance the health and well-being of children regionally, nationally and internationally. Through leadership and innovation, Children's creates solutions to pediatric healthcare problems. Children's excels in Care, Advocacy, Research, and Education to meet the unique needs of children, adolescents and their families. Children's leadership realizes that our employees are the heart of our medical center and the soul of our mission. One of our greatest assets is the diversity of our workforce, which adds to the richness of our culture. Teamwork, dedication, and professionalism are essential values and characteristics that make our employees unique.

Childrens internationally recognized team of pediatric healthcare professionals care for more than 360,000 patients each year who come from throughout the region, nation and world. Our employees share a sense of pride and commitment to the patients and families we serve. We aspire to provide patients and their families with the highest quality of care and service in a family-centered environment. In essence, we are a team of "Great People Providing Great Care."

Nursing Students

As a nursing student, you might already be craving hands-on experience at a highly respected hospital. You may be thinking about where or with which population you want to work after graduation.

At Childrens, a world-class teaching hospital and internationally-recognized leader in pediatric health, we invite nursing students at all stages of learning to explore the real world of working in a hospital setting and experience first-hand the challenges and rewards of this career.

Internship Program

The internship program provides the novice nurse with the knowledge base and skill set needed to transition to competence in clinical nursing practice. While providing the needed skills to meet the organization goals and mission, the program provides nurses with the leadership skills to work collaboratively within a multidisciplinary team. The program bridges the gap between undergraduate education and real-life professional nursing practice, delivering state-of-the art pediatric care.

The program is offered to new graduate nurses from an accredited nursing program with a passion for children. All new graduates, with less than one-year acute care experience, are eligible to participate in the program after obtaining licensure.