1-3 years of experience
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Employment Type:
Full time
Job Category:
Health Care Provider
Health Care & Medicine
Surgical Posting Associate
(This job is no longer available)
Grad Date

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Job Description


 Minimum Education
Vocational Education

Specific Requirements and Preferences
HS diploma or equivalent plus completion of a 2 years (or greater) vocational/technical training program in a related field or an Associate’s Degree or equivalent experience in a related field.

Minimum Work Experience
2 Year(s)

Specific Requirements and Preferences
At least 2 years of related experience. One year of patient registration required.

Required Skills/Knowledge

Basic calculations (addition, subtraction, multiplication and division). Must have good interpersonal skills; customer oriented. Requires knowledge in medical terminology. Knowledge of basic Windows 95 computing. Hospital and OR scheduling software desired. Attention to detail is required. Use of general office equipment is required. Software applications are HBOC, ORSOS, MS WORD, MS EXCEL, and POWERPOINT. Training will be provided.

Required Licenses and Certifications

Functional Accountabilities

Clinical Procedures
  1. Use the correct medical record number and encounter number for all Surgical Plans of Care and Community Doctors.
  2. Match cases scheduled on OR schedule with medical record numbers and encounter numbers on Surgical Plan of Care.
  3. Check for abbreviations, compare to case in OR scheduling system and deliver to the pre-admissions department one week in advance or as soon as received for all Surgical Plans of Care
  4. Check for demographic information and completeness of surgical plan of care for Community Surgeon's Patient charts; return packages if corrections need to be made prior to forwarding to admissions department; send confirmation for every surgical request received; confirm a case is scheduled via a fax to the requesting provider’s office.
  5. Report issues to management team members for assistance in a timely manner as appropriate.
  6. Generate reports, as requested, both manually and by computer.
Data Entry
  1. Enter Information systems data entry accurately and timely; schedule cases no more than 2 business days after receiving surgical posting request.
  2. Enter Add-on surgical cases into the system accurately and within a timely manner.
  3. Post cases and maximize/utilize the policy guidelines and the Block schedule; issue approval for all OR time released and late rooms.
Daily Confirmation
  1. Check each case against the Surgical Plan of care for accuracy.
  2. Call each Coordinator or Doctor's office to review and confirm every case scheduled.
  3. Verify case order for every OR room.
  4. Notify coordinator/Doctor's office for any necessary corrections.
  5. Review all corrected cases prior to printing schedule.
  1. Make copies of OR schedule for various departments daily.
  2. Highlight critical information and post anesthesia OR schedule daily; update anesthesia schedule by 7 p.m. daily; log Block Release requests and forward to Anesthesia weekly.
  3. File all Surgical Scheduling documents and Release Block forms by date.
  4. Log all Surgical Posting Requests.
  5. File every version of OR schedule printed by positing office for future reference.
  6. Additional Clerical duties as requested.
OR Front Desk Coverage- As Necessary
  1. Assist the Charge Nurse with day to day operations and patient flow; schedule, cancel and modify cases as directed by the Charge Nurse and/or Hall monitor.
  2. Call for all inpatients as scheduled and complete request form; verify patient status.
  3. H & P and Consents are checked for date and signature for patients that do not go to Pre Op.
  4. Patient surgical charts are organized and distributed accurately to the appropriate people when completed.
  5. Responsible to organize and stock the Control Desk.
  6. Send mail accurately and timely for clinical information.

Organizational Accountabilities (Staff)

Organizational Commitment/Identification
  1. Partner in the mission and upholds the core principles of the organization
  2. Committed to diversity and recognizes value of cultural ethnic differences
  3. Demonstrate personal and professional integrity
  4. Maintain confidentiality at all times
Customer Service
  1. Anticipate and responds to customer needs; follows up until needs are met
  1. Demonstrate collaborative and respectful behavior
  2. Partner with all team members to achieve goals
  3. Receptive to others’ ideas and opinions
Performance Improvement/Problem-solving
  1. Contribute to a positive work environment
  2. Demonstrate flexibility and willingness to change
  3. Identify opportunities to improve clinical and administrative processes
  4. Make appropriate decisions, using sound judgment
Cost Management/Financial Responsibility
  1. Use resources efficiently
  2. Search for less costly ways of doing things
  1. Speak up when team members appear to exhibit unsafe behavior or performance
  2. Continuously validate and verify information needed for decision making or documentation
  3. Stop in the face of uncertainty and takes time to resolve the situation
  4. Demonstrate accurate, clear and timely verbal and written communication
  5. Actively promote safety for patients, families, visitors and co-workers
  6. Attend carefully to important details - practicing Stop, Think, Act and Review in order to self-check behavior and performance

About Children's National Health System

Childrens National Medical Center is the only exclusive provider of pediatric care in the metropolitan Washington area and is the only freestanding childrens hospital between Philadelphia, Pittsburgh, Norfolk, and Atlanta. Serving the nations children for more than 130 years, Childrens National is a proven leader in the development and application of innovative new treatments for childhood illness and injury.

Childrens National is proudly ranked consistently among the best pediatric hospitals in America by US News & World Report.

Our Culture

Children's mission is to be preeminent in providing pediatric health care services that enhance the health and well-being of children regionally, nationally and internationally. Through leadership and innovation, Children's creates solutions to pediatric healthcare problems. Children's excels in Care, Advocacy, Research, and Education to meet the unique needs of children, adolescents and their families. Children's leadership realizes that our employees are the heart of our medical center and the soul of our mission. One of our greatest assets is the diversity of our workforce, which adds to the richness of our culture. Teamwork, dedication, and professionalism are essential values and characteristics that make our employees unique.

Childrens internationally recognized team of pediatric healthcare professionals care for more than 360,000 patients each year who come from throughout the region, nation and world. Our employees share a sense of pride and commitment to the patients and families we serve. We aspire to provide patients and their families with the highest quality of care and service in a family-centered environment. In essence, we are a team of "Great People Providing Great Care."

Nursing Students

As a nursing student, you might already be craving hands-on experience at a highly respected hospital. You may be thinking about where or with which population you want to work after graduation.

At Childrens, a world-class teaching hospital and internationally-recognized leader in pediatric health, we invite nursing students at all stages of learning to explore the real world of working in a hospital setting and experience first-hand the challenges and rewards of this career.

Internship Program

The internship program provides the novice nurse with the knowledge base and skill set needed to transition to competence in clinical nursing practice. While providing the needed skills to meet the organization goals and mission, the program provides nurses with the leadership skills to work collaboratively within a multidisciplinary team. The program bridges the gap between undergraduate education and real-life professional nursing practice, delivering state-of-the art pediatric care.

The program is offered to new graduate nurses from an accredited nursing program with a passion for children. All new graduates, with less than one-year acute care experience, are eligible to participate in the program after obtaining licensure.