1-3 years of experience
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Employment Type:
Full time
Job Category:
Health Care & Medicine
Award Analyst-Grants & Contract Accounting
(This job is no longer available)
Children's National Health System | Silver Spring, MD
Grad Date

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Job Description


 Minimum Education
Bachelor's Degree

Specific Requirements and Preferences
Bachelor degree required in Business, Health Care, Public Administration or related field.

Minimum Work Experience
2 Year(s)

Specific Requirements and Preferences
At least two years of progressive experience in grants or contracts related to biomedical research, and/or healthcare/medical programs and services. Preferred office environment is central or department administration, office of sponsored programs, office of research administration, university or medical center setting, or federal grant-making agency.

Functional Accountabilities

Award Setup: Establish Accounts and Process Modifications 50%
  1. Work within the grant management system to pull out key award information to be entered into PeopleSoft; activate awards and approve modifications in grant management system.
  2. Act as quality assurance to ensure accounts are set up correctly regarding contract types, fund codes, budget, billing type, cost share, etc. by analyzing contracts and ensuring all system actions are supported by the proper backup documentation.
  3. Establish award accounts for all sponsored research projects in PeopleSoft, including advance accounts.
  4. Process requests for modifications to these accounts, including process continuations, no cost extensions, and advance expenditure authorizations.
  5. Adhere to office policies, procedures, guidelines and processes to ensure compliance with sponsors and funding agencies as well as to ensure optimal setup for downstream accounting functions.
Accounting Setup: Complete Secondary Steps for Proper Account Usage 20%
  1. Activate new awards in a timely manner.
  2. Establish commitment accounting.
  3. Run combo edit and workflow processes to validate accounting chartfileds.
  4. Perform salary roll-forwards for all personnel dropping off a sponsor award account in PeopleSoft.
  5. Ensure principle investigators and their project teams are notified when an account is activated or changes to an account are approved by monitoring automatic notifications and creating manual notifications when necessary.
Reporting, Meetings, and Projects 20%
  1. Maintain the Award Setup dashboard on a weekly basis and disseminates to both CRI Directors; constantly monitor turnaround time and ensure standards are kept.
  2. Maintain the Advance Account/Low Risk tracker on a monthly basis and disseminates to both CRI directors.
  3. Regularly attend departmental meetings (e.g. post-award staff, center and all-staff).
  4. Provide regular productivity updates and communicate outstanding problems to Director of Grants Accounting.
  5. Do ad hoc projects related to system maintenance and testing, procedural revisions, and reporting.
Troubleshooting and Award Maintenance 10%
  1. Maintain grant financial system to keep accounting information accurate, complete and up-to-date at all times.
  2. Work closely with Award Setup Analyst to resolve issues related to representation of awards in information systems and to ensure the grant financial and management systems are in sync.
  3. Work with other CNMC departments to clarify unclear data points regarding award setup, maintenance, and billing limits.
  4. Respond to general inquires and provides technical assistance within scope of work as needed.
  5. Respond to customer via telephone or email within 24 business hours.

About Children's National Health System

Childrens National Medical Center is the only exclusive provider of pediatric care in the metropolitan Washington area and is the only freestanding childrens hospital between Philadelphia, Pittsburgh, Norfolk, and Atlanta. Serving the nations children for more than 130 years, Childrens National is a proven leader in the development and application of innovative new treatments for childhood illness and injury.

Childrens National is proudly ranked consistently among the best pediatric hospitals in America by US News & World Report.

Our Culture

Children's mission is to be preeminent in providing pediatric health care services that enhance the health and well-being of children regionally, nationally and internationally. Through leadership and innovation, Children's creates solutions to pediatric healthcare problems. Children's excels in Care, Advocacy, Research, and Education to meet the unique needs of children, adolescents and their families. Children's leadership realizes that our employees are the heart of our medical center and the soul of our mission. One of our greatest assets is the diversity of our workforce, which adds to the richness of our culture. Teamwork, dedication, and professionalism are essential values and characteristics that make our employees unique.

Childrens internationally recognized team of pediatric healthcare professionals care for more than 360,000 patients each year who come from throughout the region, nation and world. Our employees share a sense of pride and commitment to the patients and families we serve. We aspire to provide patients and their families with the highest quality of care and service in a family-centered environment. In essence, we are a team of "Great People Providing Great Care."

Nursing Students

As a nursing student, you might already be craving hands-on experience at a highly respected hospital. You may be thinking about where or with which population you want to work after graduation.

At Childrens, a world-class teaching hospital and internationally-recognized leader in pediatric health, we invite nursing students at all stages of learning to explore the real world of working in a hospital setting and experience first-hand the challenges and rewards of this career.

Internship Program

The internship program provides the novice nurse with the knowledge base and skill set needed to transition to competence in clinical nursing practice. While providing the needed skills to meet the organization goals and mission, the program provides nurses with the leadership skills to work collaboratively within a multidisciplinary team. The program bridges the gap between undergraduate education and real-life professional nursing practice, delivering state-of-the art pediatric care.

The program is offered to new graduate nurses from an accredited nursing program with a passion for children. All new graduates, with less than one-year acute care experience, are eligible to participate in the program after obtaining licensure.