1-3 years of experience
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Employment Type:
Part time
Job Category:
Health Care & Medicine
Time & Effort Coordinator
(This job is no longer available)
Children's National Health System | Silver Spring, MD
Grad Date

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Job Description


 Minimum Education
Bachelor's Degree

Specific Requirements and Preferences
Bachelor's degree in Business Administration or related field.

Minimum Work Experience
1 Year(s)

Specific Requirements and Preferences
At least 1 - 3 years of progressive experience in business administration, accounting or finance.

Required Skills/Knowledge
Analytical skills and techniques. Ability for critical thinking, to multi-task and prioritize projects. Thorough understanding of office systems including interfaces between systems, advanced skills in Excel spreadsheets, working knowledge of PeopleSoft HCM and Finance and query development. Ability to prepare ad-hoc reports. Ability to manage and understand various grant and contract related data. Self-motivated and an intuitive thinker. Ability to manage regularly occurring business processes spanning multiple operation teams. Communicate effectively with process stakeholders. Understanding of Regulations governing grants and contracts. 

Functional Accountabilities

Allocation Management
  1. Manage monthly business processes to identify and respond to expired funding sources for grant-funded employees.
  2. Update and maintain salary and effort allocations for employees.
  3. Conduct weekly meetings with Award Set-Up Accountants to review project extension and set-up progress.
  4. Provide information to stakeholders, upon request.
  5. Update and maintain Project Tracking Logs as required.
  6. Prioritize and manage multiple and complex projects simultaneously, and follow through on issues in a timely manner.
  1. Maintain advisor/advisee tables to facilitate accurate effort reporting.
  2. Generate effort reports on an established schedule, with ad hoc analysis as needed.
  3. Track and provide status updates on monthly expired funding identification and response processes.
  4. Conduct ad-hoc analysis and prepare reports upon request.
Administrative Support Activities
  1. Collaborate with office administrative and professional staff such as Grants and Contracts Specialists, Grants and Finance Administrators, and Grants and Contracts Accountants to provide cohesive support for management of information related to effort and salaries.
  2. Support biweekly payroll processing activities, including automated reporting review and validation and error identification, escalation, and resolution .
  3. Communicate with faculty and other CNMC offices as needed.
  4. Maintain salary and effort related documents and communications.
  1. Speak up when team members appear to exhibit unsafe behavior or performance
  2. Continuously validate and verify information needed for decision making or documentation
  3. Stop in the face of uncertainty and takes time to resolve the situation
  4. Demonstrate accurate, clear and timely verbal and written communication
  5. Actively promote safety for patients, families, visitors and co-workers
  6. Attend carefully to important details - practicing Stop, Think, Act and Review in order to self-check behavior and performance

Organizational Accountabilities (Staff)

Office Support
  1. Complete temporary projects and assignments as needed.
  2. Perform other duties as assigned.
Organizational Commitment/Identification
  1. Partner in the mission and upholds the core principles of the organization
  2. Committed to diversity and recognizes value of cultural ethnic differences
  3. Demonstrate personal and professional integrity
  4. Maintain confidentiality at all times
Customer Service
  1. Anticipate and responds to customer needs; follows up until needs are met
  1. Demonstrate collaborative and respectful behavior
  2. Partner with all team members to achieve goals
  3. Receptive to others’ ideas and opinions
Performance Improvement/Problem-solving
  1. Contribute to a positive work environment
  2. Demonstrate flexibility and willingness to change
  3. Identify opportunities to improve clinical and administrative processes
  4. Make appropriate decisions, using sound judgment
Cost Management/Financial Responsibility
  1. Use resources efficiently
  2. Search for less costly ways of doing things

About Children's National Health System

Childrens National Medical Center is the only exclusive provider of pediatric care in the metropolitan Washington area and is the only freestanding childrens hospital between Philadelphia, Pittsburgh, Norfolk, and Atlanta. Serving the nations children for more than 130 years, Childrens National is a proven leader in the development and application of innovative new treatments for childhood illness and injury.

Childrens National is proudly ranked consistently among the best pediatric hospitals in America by US News & World Report.

Our Culture

Children's mission is to be preeminent in providing pediatric health care services that enhance the health and well-being of children regionally, nationally and internationally. Through leadership and innovation, Children's creates solutions to pediatric healthcare problems. Children's excels in Care, Advocacy, Research, and Education to meet the unique needs of children, adolescents and their families. Children's leadership realizes that our employees are the heart of our medical center and the soul of our mission. One of our greatest assets is the diversity of our workforce, which adds to the richness of our culture. Teamwork, dedication, and professionalism are essential values and characteristics that make our employees unique.

Childrens internationally recognized team of pediatric healthcare professionals care for more than 360,000 patients each year who come from throughout the region, nation and world. Our employees share a sense of pride and commitment to the patients and families we serve. We aspire to provide patients and their families with the highest quality of care and service in a family-centered environment. In essence, we are a team of "Great People Providing Great Care."

Nursing Students

As a nursing student, you might already be craving hands-on experience at a highly respected hospital. You may be thinking about where or with which population you want to work after graduation.

At Childrens, a world-class teaching hospital and internationally-recognized leader in pediatric health, we invite nursing students at all stages of learning to explore the real world of working in a hospital setting and experience first-hand the challenges and rewards of this career.

Internship Program

The internship program provides the novice nurse with the knowledge base and skill set needed to transition to competence in clinical nursing practice. While providing the needed skills to meet the organization goals and mission, the program provides nurses with the leadership skills to work collaboratively within a multidisciplinary team. The program bridges the gap between undergraduate education and real-life professional nursing practice, delivering state-of-the art pediatric care.

The program is offered to new graduate nurses from an accredited nursing program with a passion for children. All new graduates, with less than one-year acute care experience, are eligible to participate in the program after obtaining licensure.