Experience:
5+ years of experience
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Employment Type:
Full time
Posted:
1/5/2018
Job Category:
Administration
Executive Assistant to the President & CEO
Cathedral Arts Project, Inc. | Jacksonville, Florida
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Job Description

The Executive Assistant to the President & CEO is responsible
for helping the President & CEO advance initiatives and focus on
higher-level leadership activities. The main areas of
responsibility include managing the executive office, supporting
the functions of the Board of Directors and providing for the
smooth function of internal office operations.
ESSENTIAL RESPONSIBILITIES
Executive Office
- Provide administrative support to the President & CEO,
including written communications and scheduling.
- Serve as liaison to the Executive Team (the President & CEO's
direct reports) to assure coordination and the opportunity to
address issues.
- Prepare materials and presentations for staff meetings.
- Create and maintain systems and procedures to ensure effective
implementation of the President & CEO's directives.
- Prepare for, greet and escort President & CEO's visitors as
needed.
- Use appropriate professional judgment to keep President & CEO
abreast of any changes, issues or concerns that may impact daily
activities.
Board of Directors
- Serve as the President & CEO's administrative liaison to the
board of directors.
- Prepare and distribute board and board committee meeting
notices, agendas, materials and presentations for board
meetings.
- Attend meetings and prepare meeting minutes.
- Manage catering and other logistics for meetings.
Administration
- Manage general office operations, such as ordering supplies,
serving as contact with outside vendors (building management; IT,
A/V, phone and internet companies; printer/copier maintenance;
etc.).
- Ensure common areas are kept tidy and in compliance with
office standards and coordinate custodial service.
- Ensure job descriptions for all employees are created and
maintained on an annual basis.
- Coordinate incoming volunteer inquiries, refer potential
volunteers to the appropriate Executive Team member for follow up,
and track referrals.
- Assist the President & CEO as needed to facilitate and monitor
collaborative efforts, so the organization successfully achieves
operation plan goals. This includes developing and driving the
system to measure and achieve programmatic, funding and
organizational goals via peer accountability and regular Executive
Team meetings.
QUALIFICATIONS
- Bachelor's degree and at least 5 years administrative work
experience.
- Strong attention to detail.
- Superb interpersonal skills.
- Strong written and spoken communication skills.
- Proficient with technology (Microsoft Word, Excel, PowerPoint,
telephones, etc.)
TO APPLY
Please submit a cover letter and résumé in confidence directly
to the President & CEO at . The Cathedral
Arts Project is an equal opportunity employer.

Qualifications

Applicants must be eligible to work in the specified location

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