Experience:
3-5 years of experience
Concerned about your lack of experience? Learn More...
Employment Type:
Full time
Posted:
9/15/2017
Job Category:
Administration
Industry:
Other
Special Executive Assistant to the President and CEO
(This job is no longer available)
Care Alliance Health Center | Cleveland, OH
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Job Description

Position Overview: The Executive Assistant to the President & CEO will manage a wide range of support functions. The ability to interact with executives, employees and clients at all levels a high degree of professionalism and confidentiality is crucial to this role.

Essential Duties and Responsibilities

  • Provide administrative support including coordinating logistics, schedules and travel arrangements.
  • Prepares materials for Board and executive team meetings.
  • Responsible for processing and completing expense reports.
  • Be proactive and flexible as schedules and priorities shift.
  • Ability to work a flexible schedule as needed to complete time sensitive or special projects.
  • This position executes a variety of routine and complex administrative duties in support of the day-to-day operations of the president and CEO.
  • Provides calendar and scheduling coordination, ensuring the most effective use of the president and CEO's time. Choreographs complex projects/processes/events and ensure that all facets of travel are flawless.
  • Meets daily with CEO to review schedule; ensures that materials for meetings are received on a timely basis and are relevant, complete and accurate. Detailed and thorough planning of logistical arrangement for travel providing all required documentation including printed planned activities, directions etc.

Board of Directors Duties

  • Coordinate and disseminate Board communications.
  • Schedule and set-up (including ordering food) for all Board meetings/functions.
  • Prepare Board materials.
  • Serves as a liaison to Board members, providing assistance as required.
  • Takes Board meeting minutes as required.
  • Oversees arrangements and attends Board Annual Retreat.

Skills and Experience

  • The Executive Assistant will have to exercise considerable discretion and independent judgment when making decisions and interacting with associate, clients, Board of Directors, and others.
  • Excellent telephone skills - must speak clearly and concisely with all who phone the CEO's office.
  • Excellent writing skills - good grammar, punctuation, and sentence structure.

Qualifications

  • Seasoned level (3-5 years) of comparable executive administrative experience; Bachelor's degree preferred.
  • Expert knowledge of MS Office, including Outlook, Word, PowerPoint and Excel.
  • Excellent problem solving, decision making, organization and time management skills.
  • Commitment to the mission of Care Alliance

Physical Demands/Work Environment:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Physical Demands: While performing the duties of this job, the employee is occasionally required to walk, sit, use fingers, handle, or feel objects, tools, or controls; reach with hands and arms, balance; stoop; talk and hear. Employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
  • Work Environment: The noise level in the work environment is usually moderate. May be exposed to hazardous conditions

Work Location:

Care Alliance Health Centers, Cleveland OH

Qualifications

Applicants must be eligible to work in the specified location