1-3 years of experience
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Employment Type:
Full time
Job Category:
Executive Assistant
(This job is no longer available)
Grad Date

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Job Description

The Capitalize Albany Corporation, a not for profit economic
development corporation, focused on activity within the City of
Albany, New York's state capital city is seeking a highly-motivated
and experienced candidate for Executive Assistant. The successful
candidate must be well organized, personable, be able to take
direction and also act independently. This is a fast-paced, dynamic
environment. The Executive Assistant reports directly to the
President. The incumbent regularly, frequently, and independently
interfaces with high-level internal and external contacts requiring
considerable discretion, initiative and confidentiality. An
integral responsibility of the position is to support the President
and Executive staff with scheduling, organization and other
administrative tasks. Salary commensurate with experience and skill
Respondents are urged to visit the organization's website at
to learn more about the Corporation and
its services. Please e-mail cover letter and resume to:
Sarah Reginelli
Capitalize Albany Corporation
21 Lodge Street
Albany, New York 12207

Specific responsibilities include:

Assists management with the execution and implementation of
annual operating plans that support strategic direction set by the
Board of Directors.
Researches, prioritizes, and follows up on incoming issues and
concerns addressed to the President, including those of a sensitive
or confidential nature. Determines appropriate course of action,
referral, or response.
Manages scheduling for senior staff, ensuring that the schedule
is followed and respected.
Adheres to compliance with applicable rules and regulations set
in bylaws regarding board and board committee matters, including
advance distribution of materials before meetings in
electronic/paper format.
Manages the administrative duties of three Boards.
Organizes and attends monthly board meetings ensuring a quorum
and taking minutes.
Assists with the production and distribution of marketing,
business outreach and publicity materials.
Maintains membership list and assists with the annual
membership drive.
Assists with the organization and implementation of corporate
events as needed.
Prepares and edits correspondence, reports and

Provides information by answering questions and requests.

Ensures operation of equipment by completing preventive
maintenance requirements; calling for repairs; maintaining
equipment inventories; evaluating new equipment and
Maintains supplies inventory by checking stock to determine
inventory level; anticipating needed supplies; placing and
expediting orders for supplies; verifying receipt of supplies.
Files and maintains corporate documents.
Prioritizes conflicting needs; handles matters expeditiously,
proactively, and follows-through on projects to successful
completion, often with deadline pressures.
Other duties as needed.

Credentials, Experience and Skills

Two years of college or business school; at least 2 years of
comparable experience in a similar environment; or equivalent
combination of education and experience

Excellent computer skills including MS Office Suite: Word,
Excel, and PowerPoint.

Strong attention to detail.

Ability to multi-task, organize and prioritize work, and change
directions as needed.

Excellent written and oral communication skills.


Applicants must be eligible to work in the specified location