5+ years of experience
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Employment Type:
Part time
Job Category:
Department Secretary for Public Health Sciences
(This job is no longer available)
Grad Date

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Job Description

Schedules appointments, gives information to callers, and otherwise relieves officials of clerical work and minor administrative and business detail by preforming the following duties.

Essential Duties and Responsibilities

Other duties may be assigned.

1.Reports to Chair and manages the department office.

2.Serves as receptionist for the department, greeting visitors to the office and providing information and materials.

3.Assists in meeting the various students' needs.

4.Assists Professors with audio/visual requests.

5.Stores student records (attendance and grades), maintaining confidentiality of records.

6.Process and distributes incoming mail for the department.

7.Composes and types routine correspondence.

8.Organizes and maintains file system, and files correspondence and other records.

9.Assists professors with syllabi.

10.Answers and screens department's telephone calls.

11.Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records.

12.Participate in the department's annual budget preparations.

13.Makes copies of correspondence or other printed materials.

14.Prepares outgoing mail and correspondence, including e-mails and faxes.

15.Orders and maintains supplies, and arranges for equipment maintenance.

16.Assist Department Chair and Program Directors with accreditation documentation as directed by Chair.

17.Tracks and submits invoices and credit card transactions to Accounts Payable

18.Tracks monthly spending and maintain monthly budget spreadsheet, submitting to department chair for review.

19.Provides general oversight for student workers, coordinating student worker time with faculty and department needs.

20.Performs other duties as directed by the Department Chair and/or Dean of the College.

Supervisory Responsibilities

This position could be responsible for assigning work and/or giving direction to part-time Student Workers, in order to complete office work assignments.

Other Knowledge Skills and Abilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/ or ability required.

Skill in the use of personal computers and related software applications including MS Office, Word and Excel.

A thorough knowledge of: Business English and arithmetic, general office methods, procedures and practices.

Ability to read and write at a level appropriate to the duties of the position.

Strong organizational skills and detailed oriented.

Ability to relate positively and effectively with a diverse faculty, staff and student body.

Ability to plan, develop, and coordinate multiple projects

Knowledge of standard budgeting and expenditure control procedures and documentation.

Ability to make administrative/ procedural decisions and judgments.

Ability to develop and maintain record keeping systems and procedures.

Ability to resolve customer complaints and concerns.

Ability to investigate and analyze information and to draw conclusions.

Education and/or Experience

Associates degree (A.A.) or equivalent from a two-year college or technical school; and/or 5 years related experience and/or training; or equivalent combination of education and experience.

Posting Detail Information

Open Date 07/27/2017 Remove from Web Open Until Filled Yes Special Instructions to Applicants Nondiscrimination Statement

State and Federal law permit California Baptist University to discriminate on the basis of religion in order to fulfill its purpose. The University does not discriminate contrary to either State or Federal law.

Supplemental Questions

Required fields are indicated with an asterisk (*).

* * Are you a Christian?
* * Do you attend church regularly?
* If no, please explain (required):

(Open Ended Question)

* * Are you both familiar with and not in conflict with the fundamental doctrines and practices of the California Southern Baptist Convention as stated in the Baptist Faith and Message dated June 14, 2000? (Please see above link for more information)

Applicant Documents

Required Documents

Optional Documents

* Resume
* Cover Letter
* Other Document
* Other Document 2

About California Baptist University

Founded in 1950, California Baptist University is affiliated with the California Southern Baptist Convention and is accredited by the Western Association of Schools and Colleges. CBU is the only Southern Baptist college or university on the West Coast. More than 2,900 students attend CBU, coming to Riverside from more than 40 states and 20 countries. Among the more than 200 faculty members who teach at CBU, 85 percent hold terminal degrees in their areas of study. The student-to-faculty ratio is 16-to-1. With outstanding academic programs and a faculty of committed Christian scholars, California Baptist University seeks to change the way students see the world, opening up possibilities for learning, leading, serving and succeeding that they may have never before envisioned.