Experience:
1-3 years of experience
Concerned about your lack of experience? Learn More...
Employment Type:
Part time
Posted:
11/9/2018
Job Category:
Administration
Physics & Astronomy Part-Time Secretary
(This job is no longer available)
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Job Description

PLEASE READ BEFORE APPLYING

If as a student or non-student you have worked over 1,000 hours or received benefits through DMBA due to employment with any of The Church of Jesus Christ of Latter-day Saints entities (LDS Church), you are NOT ELIGIBLE to apply for 1/2 time (17.5 hours) positions. Any questions please contact 801-422-3563.

Essential Functions

Secretary for Research Experience for Undergraduates and Teachers

* Assist with selection and admission to program of visiting students and teachers
* Arrange travel (including picking them up at the SLC Airport), housing, and reimbursements for participants
* Supply apartments with necessary furnishings before participant's arrival and clean up apartment after participant's departure
* Prepare welcome packets, orientation materials, access requests for keys, rooms and campus facilities for visiting students and teachers
* Plan functions while program participants are here (socials, trips, special classes, etc.)
* Compile and prepare reports for program and work with external reviewer on projects and reports related to the program
* Track spending to stay on budget
* Create and distribute recruiting materials yearly
* Manage program email, website, social media, and calendar of events
* Take pictures of events to document in department archives

Department Secretary

* Participate in setup, hosting, and clean-up of all department social events during the year
* Assist Department Chair, Administrative Assistant, and Business Manager as requested to keep the department running smoothly

Qualifications:

Education/Experience:

* Required: one year previous office experience
* Preferred: Bachelor's degree and minimum one year previous office experience

Other Qualifications:

* Excellent computer skills, including a working knowledge of Microsoft Office (Word, Excel, Access, PowerPoint, Outlook)
* Type 60 words per minute
* Strong organizational skills
* Good personal skills - punctual, dependable, able to follow directions, accurate, helpful, detail oriented
* Excellent public relations and communication skills (verbal and written)
* Experience with and understanding of BYU policies
* Ability to keep several projects moving forward at the same time and meet time sensitive deadlines
* Ability to work as a team member and independently
* Willing to learn new software applications as needed

Documents Required at time of Application:

Required: Resume, Letter of Recommendation 1

Optional: Letter of Recommendation 2, Letter of Recommendation 3

Employee Class: 1/2 Time (17.5 hour)

Work Location: Provo Campus

Desired Start Date: As soon as possible

Job Close Date: Open Until Filled

Equal Opportunity Employer: m/f/Vets/Disability

About Brigham Young University

Founded in 1875, Brigham Young University has grown from a small pioneer academy to one of the world's largest private universities, where more than 29,000 students gather from more than 100 countries. Sponsored by The Church of Jesus Christ of Latter-day Saints, BYU offers a unique educational environment that promotes learning by study and also by faith. The College of Engineering and Technology, founded in 1952, enrolls over 3,000 undergraduates and graduate students in engineering and technology programs. BYU is located 45 miles south of Salt Lake City in Provo, Utah, situated 4,560 feet above sea level. The campus sits at the western base of the Wasatch Mountains, part of the Rocky Mountain Range.