No experience
Employment Type:
Full time
Job Category:
Administrative Assistant
(This job is no longer available)
Bradenton Housing Authority | Bradenton, FL
Grad Date

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Job Description

Administrative Assistant

The Housing Authority of the City of Bradenton, FL has a position open for an Administrative Assistant.

Example of Duties:

Answers all incoming operator calls and assists or transfers to the appropriate person.

Greets visitors coming to office and assists as needed.

Responsible for processing all incoming and outgoing mail including mass mailings.

Ensures that all public notices are posted / advertised timely and accurately.

Prepares reports, memos, letters, and other documents using word processing, spreadsheets, databases or presentation software.

Assists the Executive Director and staff as needed with clerical, administrative and secretarial tasks.

Tracks and records employee attendance and leave use and maintains sign in log book.

Maintains all board meeting binders / meeting minutes / resolutions.

Assembles and maintains all tenant and landlord files; set up new landlord for direct deposit.

Maintains agency master calendar and agency training calendar.

Organizes and maintains the agency safety committee including meetings and minutes.

Mails monthly statements to all public housing residents and scans and emails all landlords monthly direct deposit statements.

Delivers and files monthly landlord and tenant statements.

Maintains all PH resident, HCV participant and HCV landlord records and documents.

Prepares and submits monthly reports for all areas of responsibility.

Performs other related work as required.

Desirable Knowledge, Skills and Abilities:

Must have a working knowledge of a modern office operations and modern office equipment (facsimile, copier, scanner, mail machine, recorders); must have basic PC and software skills; must be proficient in word processing and data input; must have experience operating a multiline phone system. Should have the ability to establish and maintain effective working relations with clients, staff and the public; should be bi-lingual in Spanish and English.

Desirable Training and Experience:

Must be a high school or vocational school graduate and have a minimum of three years’ experience in receptionist, administrative assistant or secretarial duties. Experience working in a non-profit or social service agency is a plus. An appropriate valid Florida driver’s license is required.

Equal opportunity employer. 

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About Bradenton Housing Authority

The Bradenton Housing Authority, is a quasi governmental organization founded in 1950, where our mission is to provide decent, safe and affordable housing choices for the residents of the City of Bradenton. The BHA takes a holistic approach to this endeavor by providing subsidized public housing and mixed income development, while meeting the needs of families through supportive services and economic development programs. The BHA offers numerous programs through many of their partners to better the community.