Experience:
3-5 years of experience
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Employment Type:
Full time
Posted:
4/11/2019
Job Category:
Education
Special Education Operations Manager, OSDCP (13677)
(This job is no longer available)
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Job Description

This title is in a civil service competitive class that is subject to examination. Position is only open to applicants who are permanent as Administrative Education Analyst, or permanent in an equivalent title that is eligible for 6.1.9 to Administrative Education Analyst.

(Those who previously applied need not re-apply)

Position Summary: The Department of Education (DOE) is the Local Education Agency (LEA) for all charter schools in New York City. In addition, the DOE is the financial pass-through for per pupil funding including special education funding. In this capacity, the DOE is responsible for ensuring that schools are delivering services as mandated in the Individualized Education Plan (IEP) and that schools are billing for services in accordance to the IEP as defined in the New York State Education Department (NYSED) billing policy.

The Special Education Operations Manager will partner with the Special Education Office, the Committee on Special Education and the SESIS team to streamline and enhance the current data validation process for special education billing. In addition, the Special Education Operations Manager will develop processes and procedures for the bi-monthly billing cycles and provide special education billing training to schools. Lastly, the Special Education Operations Manager will support the District Charter Partnership Special Education initiative which includes organizing a charter schools special education working group, charter and district inter- visitations, and working with the Committee on Special Education Director to troubleshoot charter school specific issues relating to the IEP process and service delivery. Performs related work.

Reports to: Director of Special Education Operations

Direct Reports: N/A

Key Relationships: Maintains positive professional relationships within the CSEs, Special Education Office (SEO), other DOE partners and agencies, and non-DOE partner organizations.

Responsibilities

* Collaborate with the Special Education Office, the Committee on Special Education and the SESIS team to streamline and enhance the current data validation process for special education billing.
* Review and approve bi-monthly per pupil invoices with special education categorization details.
* Implement internal control systems to prevent unauthorized payments to schools.
* Lead the invoice special education review process, conduct invoice reviews and make recommendations on key policy decisions.
* Participate in the data management working group to design a long-term solution for the special education billing process.
* Train and support charter school staff on special education billing policy and procedures.
* Ensure that quality services are provided to all charter schools to support achievement of students with disabilities.
* Oversee and resolve escalations from schools stemming from the billing cycle.
* Support the District Charter Partnership (DCP) Special Education initiative in partnership with the CSE Director of Operations.
* Support the execution of the District Charter Partnerships charter schools special education best practices working group.
* Coordinate the District Charter Partnerships charter school and district school inter-visitations with the goal of identifying and sharing best practices that will positively impact student achievement.
* Partner with the CSE Director of Operations to troubleshoot charter school specific issues relating to the IEP development and service delivery.

Qualification Requirements:

Minimum

* A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies, or a closely related field, or a Juris Doctor degree from an accredited law school and two years of satisfactory full-time professional experience, for educational program(s) and/or institution(s) in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting economic or financial administration, fiscal or economic research; management or methods analysis, operations research, organizational research or program evaluation; educational, personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, fiscal management, or a related area, 18 months of this experience must have been in an executive, managerial, administrative, consultative or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above; or
* A baccalaureate degree from an accredited college and four years of satisfactory full-time professional experience as described in "1" above, including the 18 months of executive, managerial, administrative, consultative or supervisory experience described in "1" above; or
* Education and/or experience equivalent to "1", or "2" above. Graduate education in areas other than those mentioned above, may be substituted for the professional experience, but not for the 18 months of managerial experience described in "1" above, at the rate of 15 graduate semester credits from an accredited college or university for 6 months up to a maximum of 1 year of professional experience. However, all candidates must possess a baccalaureate degree from an accredited college and 18 months executive, managerial, administrative, consultative or supervisory experience, as described in "1" above.

Preferred

* Baccalaureate degree in the field of special education, human service or data management.
* Excellent writing and communication skills.
* Able to use independent judgment and produce a quality work product within tight time constraints.
* Strong analytical and data skills, and the ability to analyze and summarize large amounts of data; proficiency in Microsoft Office applications, e.g., PowerPoint, Word, and Excel.
* Ability to organize data from multiple data sources.
* Strong strategic thinking, stakeholder management; ability to build strong working relationships with diverse constituencies.
* Creative problem-solver with the ability to perform independent, thoughtful analysis around important issues.
* Attentive to detail, extremely well organized, able to work under pressure, and meet frequent and changing deadlines.
* Internal candidates preferred.

Salary: $74,421+

(Internal candidates who are selected for this position and who currently hold comparable or less senior positions within the DOE will not make less than their current salary.)

Please include a resume and cover letter with your application.

Applications will be accepted through April 24, 2019 until 3:00 p.m.

NOTE: The filling of all positions is subject to budget availability and/or grant funding.

This position is open to qualified persons with a disability who are eligible for the 55-a program. Please indicate in your cover letter that you would like to be considered for the position under the 55-a program.

AN EQUAL OPPORTUNITY EMPLOYER

It is the policy of the Department of Education of the City of New York to provide educational and employment opportunities without regard to race, color, religion, creed, ethnicity, national origin, alienage, citizenship status, age, marital status, partnership status, disability, sexual orientation, gender (sex), military status, prior record of arrest or conviction (except as permitted by law), predisposing genetic characteristics, or status as a victim of domestic violence, sexual offenses and stalking, and to maintain an environment free of harassment on any of the above-noted grounds, including sexual harassment or retaliation. Inquiries regarding compliance with this equal opportunity policy may be directed to: Office of Equal Opportunity, 65 Court Street, Room 1102, Brooklyn, New York 11201, or visit the OEO website at http://schools.nyc.gov/OEO