Experience:
No experience
Employment Type:
Full time
Posted:
10/20/2017
Job Category:
Analysis
Contract Analyst I-II DOE
(This job is no longer available)
BBVA | Birmingham, AL
loading
loading
School
Major
Grad Date
 
 

Not sure what types of jobs you are interested in?


Explore Jobs
Based on Your Education

Follow This Company
Share

Job Description

Overview At BBVA, we are working to make banking better for everyone. That is where you come in. We are looking for smart, team oriented people who want to be part of a first-class workforce that gives people the tools they need to meet their financial goals, all while delivering an outstanding client experience. Learn more below.Responsibilities

SUMMARY:

The contract analyst is responsible for maintaining the entire contract database in the Bank's Procurement system. Accuracy and integrity of the data is critical as a part of the third party vendor management process. The contract database may include Master Service Agreements (MSA) and Statement(s) of Work (SOW) as a part of the overall contracting process.

The contract analyst must oversee all the contracts for each vendor with whom the bank's Procurement Department has engaged through a Master Services Agreement (MSA) and Statement(s) of Work (the contract). Only the Procurement Department my sign a vendor contract as expressly stated in management policies for the Bank.

Once the contract is executed, the contract analyst will create a contract workspace (CW) in the Bank's eProcurement system. The contract analyst must ensure that all valid contracts are properly uploaded and maintained in the Contract Services Module within the eProcurement system. The contract analyst must make sure that all "originals" are also properly maintained, filed, secured and easily obtainable upon request for procurement. The contract analyst, must follow all regulatory guidance, adherence to laws specific to the vendor's services, and ensure that the CSM is properly maintained per the bank's vendor management policies and relevant regulations are in full compliance.

Federal requirements for Banks make this an ever changing environment. The most recent SR 13-19 impacts this position from the stand point of ensuring all documentation is stored for end to end procurement process as outlined in SR 13-19. The Contract Management team provides support to other entities within the Bank pertaining to compliance with SR 13-19 and other Federal mandates.

Note: the terms vendor and supplier are used interchangeably within this document and bank policy. Definition: A vendor or a supplier is an enterprise that contributes goods or services to the bank.

CONTRACT ANALYST (I or II) - CONTRACT MANAGEMENT - JOB RESPONSIBILITIES:

* Create contract workspace (CW) for new contracts provided by procurement
* Ensure sure Line of Business (LOB), and Contract are properly documented in the Contract Workspace
* Monitor all expiration dates to make sure contracts are not expired
* Properly document contract expiration notice follow-ups as well as any changes in the CW for audit trial purposes.
* Maintain the expired notification alert system to LOB and CM.
* Make sure that all contracts are properly signed in the CW.
* Upload executed contracts and other supporting documentation into CW
* Manage daily the email box.
* Properly file, manage, and secure all "original" contracts
* Provide upon request copies of contracts when requested by LOB, and Procurement
* Maintain all CSM Ariba system for all third party vendor services
* Provide Bi-monthly KCP reports to procurement team
* Conduct audit clean up in CWS
* Continually scrub the CW system for legacy issues
* Create and maintain Ariba Contract Compliance (ACC) terms
* Create JIRA tickets specific to Procurement team, and work with Ariba helpdesk to resolve issues with CW and ACC
* Prepare requested contract termination letter for procurement team execution
* Work with e-Invoicing to assist with invoices for contracts and ACC matching
* Prepare reporting to show spend monitoring activities with supplier to contract workspace.
* Perform department audit functions such as verifying contracted supplier is fully registered and certified
* Team will also perform cross team audits of purchase requests where an award is made by Procurement team to ensure all documentation is attached as well as any executed contracts loaded as a result of the sourcing event.
* Provide monthly report to contract manager by the 1st of every month for various metrics measured as well as reports needed for reports to parent company

REQUIRED SKILLS AND KNOWLEDGE

* Good interpersonal skills are essential
* Strong presentation and communication skills
* Analytical and operational knowledge of the vendor's deliverables
* Robust risk management understanding and ability to quickly assess situations

Qualifications

QUALIFICATIONS/EDUCATION:

* Five or more years of vendor/contract management preferred
* 4-Year College Degree (two semesters of accounting preferred) or equivalent experience
* Strong communication and analytical skills
* Strong PC skills including Microsoft Work, Excel. Microsoft Access is a plus.
* Good interpersonal skills and a team orientation
* Ability to read and understand basic contract terms is a plus

About BBVA

BBVA Compass is a Sunbelt-based financial institution which operates 420 full-service banking centers including 166 in Texas, 90 in Alabama, 76 in Arizona, 44 in Florida, 33 in Colorado and 11 in New Mexico. BBVA Compass is a subsidiary of Compass Bancshares, Inc., a wholly-owned subsidiary of BBVA (NYSE: BBV) (MAD: BBVA). BBVA is a global financial services company with more than $698 billion in total assets, 44 million clients, 8,800 branches and approximately 110,000 employees in more than 30 countries. When combined with BBVA's three other U.S. banking companies, BBVA Compass will rank as the largest regional bank in the Sunbelt region and among the top 25 banks in the U.S. by total deposits.