No experience
Employment Type:
Full time
Job Category:
Administrative Support Assistant
(This job is no longer available)
Grad Date

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Job Description

Administrative Support Assistant

Seeking Administrative Assistant to provide day to day operations including grant reporting, accounting, HR and event planning for regional non-profit. Wage: $13-$20 per hour. Depends on experience hours: Full Time benefited. Location HSU Campus, Arcata Deadline: February 15, 2017, 5 pm.

Essential Functions & Responsibilities:

• In partnership with Director, develop and maintain cooperative working relationships and partnerships with other staff and contractors within the region.

• Process travel claims and payment requests.

• Assist with quarterly and annual programmatic/fiscal reporting and billing processes.

• Assist with preparation of grant proposals.

• Coordinate events including facilities arrangement, logistics support and registrations.

• Attend and assist with events and webinars.

• Reconcile event records in database tracking system.

• Coordinate day-to-day activities of office.

• Maintain office supplies, equipment and materials.

• Assist Director and other staff as assigned.

Minimum Qualifications:

• Computer skills required including proficiency in Word, Excel, PowerPoint, webinar software, and cloud computing.

• Ability to conduct online research, manage a database, and learn new software applications.

• Willing to travel for events within Northern California.

• Read, comprehend and interpret written materials of moderate to complex difficulty.

• Ability to learn new, complex topics easily.

• Excellent writing and verbal communication skills.

• Detail-orientated with excellent organizational and multi-tasking abilities.

• Associate in Arts or Bachelor’s Degree preferred from an accredited university or the equivalent in 4 years or more of sufficient and progressively responsible office coordination and customer service experience.

Preferred Qualifications:

• Bachelor of Arts/ Bachelor of Science in Business Administration, Contract Management, a related discipline, or equivalent experience.

• Previous experience working with federal and/or state grants.

• Previous experience administrative support experience.

• Previous experience with PeopleSoft, or other institutional accounting system.

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