No experience
Employment Type:
Full time
Job Category:
Benefits Coordinator
(This job is no longer available)
Grad Date

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Job Description

The American Hospital Association (AHA) is a national organization that represents and serves all types of hospitals, health care networks, and their patients and communities. We are currently seeking a Benefits Coordinator in our Chicago office.


The Benefits Coordinator supports the administration and communication for all of the organization's health and welfare programs, voluntary benefits, and defined contribution benefit plan ensuring they are executed within plan and regulatory constraints. Assists employees in understanding the organizations benefits offerings and acts as a liaison between the organization and third-party benefits providers. Conducts benefits orientation and plans open enrollment meetings and provides information for use in presentations or other benefits communications. Maintains accurate benefit records and prepares documents and reports. Ensures vendor portals, HRIS benefits module, and benefits files are regularly maintained. Responsible for accurate and timely payments of carrier/client invoices and employee contributions.


* Maintains HRIS system and vendor portals to process and all benefits including benefit enrollments, terminations, dependent changes, address changes and legally mandated benefit data. Assists with setup for open enrollment and life event modules annually.
* Serves as direct contact for all employee benefit questions and responds timely to all phone and email inquiries. Researches issues and works with vendors to ensure resolution of issues.
* Conducts benefits orientation and training activities for new hires, managers, related to qualifying events, open enrollment, etc. Plans and coordinates benefits events with vendors and administrative services. Creates and updates benefits communication materials such as flyers, emails, presentations and websites.
* Processes payments for all benefit invoices ensuring accuracy and timely premium payments verifying participants are added and removed.
* Ensures compliance with all benefits policies and plan documents as well as benefits related federal and state regulations such as HIPAA, COBRA, FMLA, etc. Maintains electronic and hardcopy benefit records.
* Prepares benefits related reports and spreadsheets related to contributions and enrollments and assists with annual reporting and audits including 401(k) compliance testing, annual plan audit and Form 5500 filings.
* Leads employee activities committee and assists in planning and executing employee celebrations for anniversaries and retirements.
* Coordinates leave of absence and disability programs including providing policy information to employees, working closely with our third-party administrator, communicating with managers, providing timely pay updates to our payroll team, monitoring cases.
* Maintains standard operating procedures and recommends and implements process improvements. Keeps abreast of benefits administration best practices and enhancements.
* Performs other duties as assigned.



Required Education: Bachelor's Degree

Desired fields of study: Human Resources or Business Management

Years of experience may be substituted for education.


* Minimum 1 year of administrative experience required.

* Human resource benefit internship or related experience is required.

Salary Range: $40,000 - $45,000/yr.

Knowledge Requirements:

* Basic knowledge of benefit plan design and administration for a variety of benefits including: medical, dental, vision, wellness, disability, life, voluntary benefits and 401(k).

* Basic knowledge of benefit regulations such as, HIPAA, ERISA and COBRA is required.

* Knowledge of best practices for benefits communications is a plus.

Technical Requirements:

* Intermediate computer and Microsoft Office (Word, Excel, PowerPoint, Outlook) skills are required.

* Data entry experience is required.

* Knowledge of vlookups and pivot tables in Excel is a plus.

* Experience with a human resource information management system (HRIS) is required; Ultimate Software is a plus.

* Experience with benefit vendor portals and maintaining records within these systems is a plus.

* Ability to learn new technologies and possess the technical aptitude required to understand flow of data through systems as well as system interaction.


We offer an excellent total compensation package, which includes medical/dental coverage (PPO/HMO), vision care, life insurance, short and long-term disability plans, 401(k), tuition reimbursement, paid vacation/holidays/sick days, wellness programs and more!

The American Hospital Association (AHA) is an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, and other legally protected characteristics. We will provide reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Assistance Act of 1974 and Title I of the Americans with Disabilities Act of 1990. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the employment process, please call (312) 422-3000 and ask for the Director, Human Resources and let us know the nature of your request and your contact information.

The AHA participates in the E-Verify Program.