5+ years of experience
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Employment Type:
Full time
Job Category:
Administrative Assistant
(This job is no longer available)
Altair | Ann Arbor, MI
Grad Date

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Job Description


Bilingual (English/Japanese) Administrative Assistant/Coordination Role

There are two key roles for this position - one is coordinator, and other is administrative.

The coordinator role requires working together with our team to help promote and connect Honda R&D with outside entities like Universities, Start-ups, Auto Suppliers through events, meetings and collaborations. The administration role will require support of the daily office operational items that help the office function smoothly.

For both roles, candidates should have solid professional etiquette and be comfortable meeting and interacting with new people while coordinating both internal and external events. Successful candidates should have general experience with office support as well as experience with event coordination and organization. We require the candidate to be bilingual with the ability to communicate on a professional level in both English and Japanese. Overall, 3 - 5 years of related work experience is acceptable.

Key Roles -

1. Office function and maintenance - Support a wide area of items such as overall office organization, office test vehicle management, office supply and device control, shipping and receiving control.

2. Financial related items - Create, organize and track purchase requests and other finance related issues.

3. Office Vehicle Management - Track and control all office vehicles, including both test and pool vehicles.

4. IT related - Must be proficient in MS Office environment and have experience with, or willing to learn SAP products.

5. Office related Event Support - Plan for and support various office events throughout the year; such as showcase events, hackathons, conferences, and large meetings.

6. Occasional Human Resource support for long term and short term Japanese Resident Staff support, such as Spouse / Family issues or urgent situations that might arise.

7. Guest Relations - Welcome office visitors as well as connect with others at external event in a professional manner.

8. Promotion and Communication related activities - Able to work with the team to create a plan, promote, communicate, and execute at various internal and external events.

9. Miscellaneous duties - Other items that may come up and need to be address related to overall office issue management.

10. Occasional overtime may be requested, and some travel or weekend work will be required, but not on a regular basis. The position is for a full-time and will require a full 40 hours per week.

Altair Engineering Inc. is a global technology company providing software and cloud solutions in the areas of product design and development, high performance cloud computing, and data intelligence. We enable organizations across broad industry segments to compete more effectively in a connected world while creating a more sustainable future. We believe a critical component of our success has been our company culture, based on our core values of innovation, envisioning the future, communicating honestly and broadly, seeking technology and business firsts, and embracing diversity. With more than 2,800 employees, Altair is headquartered in Troy, Michigan, USA and operates 81 offices throughout 25 countries. Altair serves more than 8,000 customers across broad industry segments. Altair ProductDesign is a global, multi-disciplinary product development consultancy which is a wholly owned subsidiary of Altair Engineering. To learn more please visit www.altair.com

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About Altair

Altairnano is a leading provider of energy storage systems for clean, efficient power and energy management. Designed for power-dependent applications, Altairnano's family of advanced lithium-ion energy storage systems and batteries is responding to changing demands in energy generation, utilization, and policy. Whether it's reducing our dependencies on coal-fired generation facilities, reducing carbon emissions, or accelerating the adoption of renewable integration and alternative-fuel vehicles, Altairnano is helping to achieve sustainable, and economically sensible, power and energy management practices. Headquartered in Reno, Nevada with a 100,000 square foot facility, and a 70,000 square foot manufacturing facility in Anderson, Indiana, Altairnano is a team of scientists, engineers, and real-world business professionals. With proprietary technologies, proven market acceptance, and production scalability, Altairnano is uniquely positioned to help solve the challenges and opportunities of an energy-focused economy.