No experience
Employment Type:
Full time
Job Category:
Administrative Assistant
(This job is no longer available)
Aetna | Portland, ME
Grad Date

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Job Description

Job Description


To manage the administrative needs of the New England Medicare team, comprised of three regional leaders - General Manager, Sales Director, and Ops Director. This role will also play a pivotal role in helping the leaders craft tactical and strategic business plans year-over-year, and help manage the resulting deliverables. In addition to the administrative duties this person will sit at the front desk and serve help triage visitors to the appropriate business area.

Fundamental Components:

* Organize department priorities and calendars
* Coordinate important meetings
* Plan business events as needed
* Help draft and maintain the department business plan, and help project manage some related deliverables
* Assist in creating a department scorecard that tracks key deliverables and milestones
* Manage the front desk, and important office needs such as: UPS/Fed Ex shipments, mail, and office supply requests (approx. 5 hours per week)
* Greet business guests upon arrival and get them to the correct business area
* Other duties and responsibilities tied to the department goals as assigned


* Experience managing tight deadlines is preferred but not required
* Customer service experience or experience in administrative or technical support
* Demonstrated success prioritizing work and the ability to multi-task in a fast-paced environment
* Demonstrated success in collaborating with others to meet/exceed expectations
* Experience working with MS Office applications


The highest level of education desired for candidates in this position is a Associate's degree or equivalent experience.


General Business/Communicating for Impact/ADVANCED


Service/Providing Solutions to Constituent Needs/FOUNDATION

Leadership/Driving a Culture of Compliance/FOUNDATION

General Business/Applying Reasoned Judgment/FOUNDATION


This position offers a great opportunity to get into the health care industry, and learn the ins and outs of Medicare in one of the companies biggest growth segments.

Aetna is about more than just doing a job. This is our opportunity to re-shape healthcare for America and across the globe. We are developing solutions to improve the quality and affordability of healthcare. What we do will benefit generations to come.

We care about each other, our customers and our communities. We are inspired to make a difference, and we are committed to integrity and excellence.

Together we will empower people to live healthier lives.

Aetna is an equal opportunity & affirmative action employer. All qualified applicants will receive consideration for employment regardless of personal characteristics or status. We take affirmative action to recruit, select and develop women, people of color, veterans and individuals with disabilities.

We are a company built on excellence. We have a culture that values growth, achievement and diversity and a workplace where your voice can be heard.

Benefit eligibility may vary by position. Click here to review the benefits associated with this position.

Aetna takes our candidates's data privacy seriously. At no time will any Aetna recruiter or employee request any financial or personal information (Social Security Number, Credit card information for direct deposit, etc.) from you via e-mail. Any requests for information will be discussed prior and will be conducted through a secure website provided by the recruiter. Should you be asked for such information, please notify us immediately.

About Aetna

Founded in 1853 in Hartford, CT, Aetna is committed to providing individuals, employers, health care professionals, producers and others with innovative benefits, products and services. Discover more about our organization.