1-3 years of experience
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Employment Type:
Full time
Job Category:
PT Touring Coordinator
(This job is no longer available)
AEG Worldwide | Los Angeles, CA
Grad Date

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Job Description

AEG Worldwide is the world's leading sports and live entertainment company with operations in the following business segments:

* AEG Facilities, which with its affiliates owns, manages or consults with more than 120 venues
* AEG Presents, which is one of the largest live music companies in the world dedicated to live contemporary music performances, including producing and promoting global and regional concert tours, music events and world-renowned festivals
* AEG Sports, which is the world's largest operator of sports franchises and high-profile sporting events
* AEG Global Partnerships, which supports each of AEG's divisions through worldwide sales and servicing of sponsorships including naming rights, premium seating and other strategic partnerships
* AEG Real Estate, which develops major sports and entertainment districts worldwide

With offices on five continents, the company uses its global network of venues, portfolio of powerful sports and music brands, ticketing and content distribution platforms and its integrated entertainment districts to deliver the most creative and innovative live sports and entertainment experiences that inspire athletes, teams, artists and fans.

Position Summary:

The Touring Coordinator is responsible for supporting the touring department operations by maintaining office systems, controlling department correspondence - the dissemination of tour information to all relevant departments, the maintenance of venue, artist and tour databases, conducting new and relevant research to update the databases as needed. The touring coordinator may also be assign various projects for the touring department including but not limited to the creation of potential tour designs, initial drafting of potential tour offers, coordinating the tour budget development, working on tour routing and execution of venue deals for tour.

Essential Functions:

* Maintains department services & efficiencies by organizing department operations and procedures; controlling correspondence; designing filing systems; processing department supply requests; maintaining department contacts, scheduling meetings, planning and implementing department systems and equipment procurement including repair of machinery and equipment for employees on the road.
* Responsible for building the routing of each assigned tour. Creating a realistic schedule for production crew to follow. Reach out to venues to compare availability to artist availability and submit routing for approval to begin execution of necessary contracts.
* Review of ticket audits to ensure tour is on budget. Ensure that all production needs and requests are met to successfully execute stage, lighting, and sound vision of artist and management team.
* Assist with tour research, pull tour histories from internal booking system, and compile ticket price comparison and other similar research compilation comparisons as requested. Create presentations and operational reports for supervisor review and analysis.
* Liaison with potential partners, sponsors and co-promoters in an effort to maintain databases for tour contacts, venue expenses, rent deals, etc.
* May be responsible for assisting with show settlements on the road, assisting the ticketing department, and the recruiting and supervision of interns, executive expense reports, planning travel, and routing phone calls to appropriate party.
* May build financial models for Tour Manager and Tour Director to assess financial risk associated with each venue and the potential revenue of a proposed tour. Prepare potential scaling maps and projected budgets. Work with accounting department for budgeting, expense reports, and various department costs throughout the year with department heads.

Required Qualifications:

* A minimum education level of: High School Diploma or its equivalency (Bachelor of Arts/Sciences Degree Preferred in Accounting/Finance, Legal, Logistics, or related area)
* 2 years of related work experience
* Proficient in MS Office (Word, Excel, PowerPoint) & Adobe Acrobat
* Excellent interpersonal and customer service skills
* Detail orientated individual with commitment to advancing in the music industry
* Strong written and verbal communication skills with an ability to take direction and work as a team towards the execution of a large scale touring event
* Knowledge of accounting principles and previous experience in building financial models
* Able to work a flexible schedule which may include nights, weekends and holidays as tour permits
* Strong analytical and organizational skills
* Knowledgeable about the music industry

* Positive attitude with an ability to take initiative

AEG reserves the right to change or modify the employee's job description whether orally or in writing, at any time during the employment relationship. AEG may require an employee to perform duties outside their normal description.